Request for Qualification Statements - Qualified Environmental Professional - Brownfields Assessment

Bid Postings • Request for Qualification Statements - Qualif Skip to Main Content Create a Website Account - Manage notification subscriptions, save form progress and more. Website Sign In City Government Our Community Doing Business Just Visiting How Do I Search Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Title: Request for Qualification Statements - Qualified Environmental Professional - Brownfields Assessment Category: Economic Development Status: Closed Description: CITY OF BELFAST, MAINE FISCAL YEAR 2022 UNITED STATES ENVIRONMENTAL PROTECTION AGENCY BROWNFIELDS ASSESSMENT PROGRAM COOPERATIVE AGREEMENT 4B-00A00905-0 REQUEST FOR QUALIFICATION STATEMENTS QUALIFIED ENVIRONMENTAL PROFESSIONAL SERVICES 1. PURPOSE OF THIS REQUEST In May of 2022, the City of Belfast was selected for a cooperative agreement (Cooperative Agreement 4B-00A00905-0) in the amount of $500,000 from the United States Environmental Protection Agency (USEPA) in their Fiscal Year 2022 Brownfields Assessment Program competition. The City of Belfast will utilize this USEPA Brownfields Assessment funding to continue to implement and improve its existing comprehensive community-wide Brownfields Assessment Program, both for Hazardous Substances and for Petroleum, with an emphasis on identified target areas (Census Block Groups 230270430001 and 230270430003). Cooperative agreement funding will be used to cover the costs of activities at or in direct support of brownfield sites, as defined under the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 §101(39). The City of Belfast now seeks a firm to serve as the Qualified Environmental Professional (QEP) to perform specific activities under this cooperative agreement. It is anticipated that this QEP will work collaboratively with the following entities and individuals: 1) the Project Team, comprised of USEPA personnel, Maine Department of Environmental Protection (MEDEP) personnel, and the City of Belfast’s Economic Development Director, who functions as the Project Manager and who carries out the overall coordination of the cooperative agreement; 2) other personnel from the City of Belfast, including, but not limited to the Belfast Government Television and Belfast Community Television Station Manager, the City Attorney, the City Manager, the City Planner, the Director of Code and Planning, and the Finance Director; and 3) members of the City of Belfast’s already-established Brownfields Selection Committee. Finally, additional technical assistance and oversight will be provided through the MEDEP Voluntary Response Action Program. The period of performance for this cooperative agreement is July 1 st , 2022 to September 30 th , 2026. This cooperative agreement contains all financial resources to be used for this project. $350,000 out of the total cooperative agreement amount of $500,000 is currently allocated for the work to be performed by the QEP. (PLEASE NOTE, THAT THE TOTAL HAS BEEN UPDATED FROM $300,000 TO $350,000.) 2. SCOPE OF SERVICES REQUIRED The following is the scope of services that the firm chosen as the QEP will be required to perform. Some of these services will be performed exclusively by the QEP, while others will be performed in conjunction with other individuals and/or entities: Task 1: Cooperative Agreement Oversight Activities Specific subtasks to be performed by the QEP (whether exclusively or in conjunction with other individuals and/or entities) under Task 1 include: 2.1.1: assisting the Brownfields Selection Committee and/or a working group (comprised of members of the Brownfields Selection Committee, and potentially USEPA and MEDEP representatives) regarding the procurement of other, non-QEP professional services, including, but not limited to: Historians/Certified Archaeologists; professionals to carry out site reuse/redevelopment planning activities; and Geographic Information Systems/mapping specialists; 2.1.2: preparing, reviewing, and submitting quarterly reports to the Assessment, Cleanup and Redevelopment Exchange System (ACRES); 2.1.3: preparing, reviewing, and submitting additional site information to ACRES; 2.1.4: preparing, reviewing, and submitting Minority-Owned Business Enterprises/Woman-Owned Business Enterprises forms; 2.1.5: preparing, reviewing, and submitting Standard Form-425 Federal Financial Reports; 2.1.6: preparing, reviewing, and submitting Final Report and Cooperative Agreement Closeout materials; 2.1.7: assisting the Brownfields Selection Committee regarding their review of site selection procedures, including reviewing the site selection process, reviewing the site selection criteria, and updating the site application form; and 2.1.8: drafting minutes for Brownfields Selection Committee meetings when in attendance/participating. Task 2: Community Outreach and Engagement Activities Specific subtasks to be performed by the QEP (whether exclusively or in conjunction with other individuals and/or entities) under Task 2 include: 2.2.1: providing individual confidential responses to questions and/or concerns posed by residents, current property owners, prospective property purchasers, and/or prospective developers; 2.2.2: updating existing community outreach and engagement deliverables, including, but not limited to: frequently-asked questions; informational brochure; and reviewing information for a portion of the City of Belfast’s website; and 2.2.3: developing new community outreach and engagement deliverables, including, but not limited to: developing and hosting a public informational meeting; participating in informational meetings of area real estate professionals, banking professionals, and/or other Brownfield-aligned groups (at least 2); reviewing information for news releases; reviewing information to be distributed in local community partners’ e-newsletters and e-mails; and reviewing information for City of Belfast’s and local community partners’ Facebook posts. Task 3: Inventory, Phase I Environmental Site Assessment, and Phase II Environmental Site Assessment, and Historic Preservation Activities Specific subtasks to be performed by the QEP (whether exclusively or in conjunction with other individuals and/or entities) under Task 3 include: 2.3.1: updating the City of Belfast’s existing inventory of potential Brownfields, including, but not limited to: conducting windshield surveys; soliciting community members for potential Brownfields; researching records related to the community’s industrial/economic history; and integrating the inventory into mapping tool(s) (such as MapGeo and/or Geographic Information Systems) (this may be done by a Geographic Information Systems/mapping specialist and not by the QEP); 2.3.2: preparing for Phase I Environmental Site Assessments (both for initial assessments and for assessment updates), including: obtaining or confirming eligibility determinations from the USEPA; obtaining or confirming petroleum eligibility determinations from the MEDEP; obtaining access agreements from current property owners; and assisting the Brownfields Selection Committee in reviewing and deciding upon site applications; 2.3.3: conducting Phase I Environmental Site Assessment activities (both for initial assessments and for assessment updates), including: performing the assessments; submitting draft assessment reports to the Project Team; receiving comments on the draft assessment reports from the Project Team; finalizing and submitting assessment reports; and discussing final assessment report findings and possible next steps with current property owners, prospective property purchasers, and/or prospective property developers; 2.3.4: preparing for Phase II Environmental Site Assessments (both for initial assessments and for supplemental assessments; including Hazardous Building Materials Inventories, if applicable), including: assisting the Brownfields Selection Committee regarding reviewing and deciding upon requests from current property owners, prospective property purchasers, and/or prospective property developers to conduct assessments; submitting USEPA-approved Generic Quality Assurance Project Plans (QAPPs) with updated organizational charts; submitting draft Site-Specific Quality Assurance Project Plans (SSQAPPs) to the Project Team for review and comments; receiving comments on draft SSQAPPs from the Project Team; obtaining approvals for SSQAPPs from the USEPA and the MEDEP; finalizing and submitting SSQAPPs to the USEPA and the MEDEP; consulting with the USEPA and the Maine Historic Preservation Commission regarding on-site activities adversely impacting historic properties and determining if Section 106 reviews are required; if required, undertaking a Section 106 review process with the USEPA and the Maine Historic Preservation Commission to avoid, minimize, and/or mitigate adverse impacts; and memorializing the Section 106 review through creating a Memorandum of Agreement between the USEPA, the Maine Historic Preservation Commission, and the recipient of the assistance; and 2.3.5: conducting Phase II Environmental Site Assessment activities (both for initial assessments and for supplemental assessments; including Hazardous Building Materials Inventories, if applicable), including: performing the assessments; submitting draft assessment reports to the Project Team; receiving comments on the draft assessment reports from the Project Team; finalizing and submitting assessment reports; and discussing final assessment report findings and possible next steps with current property owners, prospective property purchasers, and/or prospective property developers. Task 4: Cleanup, Site Reuse/Redevelopment, and Area-Wide Planning Activities 2.4.1: conducting Analysis of Brownfields Cleanup Alternatives (ABCAs)/Remedial Action Plan (RAP) activities, including: assisting the Brownfields Selection Committee to review and decide upon requests from cu