Food Pantry Operations Support and Onsite Event Services

Integral Care is soliciting proposals from qualified vendors to provide Food Pantry Operations Support and Onsite Event Services for designated Integral Care locations. Services include grocery retrieval, inventory management, delivery, unpackaging, shelving, and staffing of live pantry events. Additional responsibilities include participant intake, assisting with participant shopping, real‑time shelf monitoring, restocking, maintaining food safety standards, and managing onsite event flow. The resulting contract is expected to begin on or about September 1, 2026, with an initial one‑year term and up to three (3) optional one‑year renewals at the sole discretion of Integral Care. Vendors must demonstrate operational capacity, staffing capability, food safety compliance, and experience providing similar services. One contract award is anticipated. Proposals must be submitted electronically in a single PDF file by April 16, 2026 at 5:00 PM CDT. All questions must be submitted in writing by March 31, 2026 at 5:00 PM CDT. This RFP includes Attachments A–D: Key Persons List, Services Description, Assurances Document, and Rate Sheet. Vendors must adhere to all submission requirements, performance standards, and compliance obligations outlined in the RFP
Class/Item Code: 39000-Foods: Perishable; 39300-Foods: Staple Grocery And Grocer'S Miscellaneous Items; 96200-Miscellaneous Services, No. 2 (Not Otherwise Classified); 95800-MANAGEMENT AND OPERATION SERVICES; 96800-Public Works And Related Services; 56000-Material Handling, Conveyors, Storage Equipment And Accessories; 57800-Miscellaneous Products (Not Otherwise Classified); 74000-Refrigeration Equipment And Accessories; 45000-Hardware And Related Items; 95200-Human Services; 91800-Consulting Services; 92400-Educational/Training Services;
Agency/TX SmartBuy Member #: R2270
Contact: Christina Lundy | Christina.lundy@integralcare.org | (737) 424-4349