Best Value Procurement Guide

Important Notices Transportation Rule Making(pdf) State Purchasing Division Active ITBs and RFPs Active Procurements Link to Other Solicitations SPD Zone Map Chief Procurement Officer Chief Procurement Officer List Chief Procurement Officer Registration Chief Procurement Officer Training Debarment Notices Online Procurement Recent Awards Resources and Information Best Value Procurement Guide Policies and Guidance Memos RFP Documents and Helpful Information Sample Contracts and Other Required Forms Vendors Helpful Links Statewide Price Agreements Sole Source/Emergency Procurements New Mexico Resident Business and/or Veterans Preferences Training Training Events Training Schedule & Registration State Use Act FAQ’s FAQ’s – Consolidated IT Procurements Compliments and Complaints Form Required Documents for Contract Package Contact Us Resources and Information Navigating the SPD Website (Video) Best Value Procurement Guide Volume I – Developing Request for RFPs (pdf) Volume II – The RFP Process (pdf) Policies and Guidance Memos Professional Services Determination Memo (pdf) SPD Policy Memo FY09-001: Cabinet Secretary Transmittal Letter Required for Procurement Code Violation Determinations 11/10/08 (pdf) SPD Policy Memo FY09-002: Audit/Review Required for Procurement Code Violations Over $100,000 01/08/09 (pdf) SPD Policy Memo FY13-003: Professional Services with Small Amounts of Non-Professional Services or Goods (pdf) SPD Policy Memo FY13-004: Sole Source and Emergency Procurements Posting – Replaces SPD Policy Memo FY10-008: Sole Source Approval Request Handling 09/16/09 (pdf) SPD Policy Memo FY13-005: Chief Procurement Officer Registry (pdf) SPD Policy Memo FY13-006: New Mexico State Use Act Implementation Update (pdf) SPD Policy Memo FY17-001: Efficacy and Validity of Determinations (pdf) State Purchasing Memorandum on The Use of Piggybacking (pdf) Determination Memo Professional – General (pdf) 12.10.19 Memorandum on ITPS Statewide Price Agreements(pdf) 12.10.19 Memorandum on Contract Reporting(pdf) State Purchasing Implementation of NIGP Commodity Codes (pdf) SPD Policy Memo FY20-001 Use of Statewide Price Agreements (pdf) SPD Policy Memo 10.3.2019 – Further Clarification for Contract Reporting/Sole Source/Emergencies (pdf) SPD Policy Memo 2.5.2020 – Further Clarification for Contract Reporting (pdf) 6.5.2020 Advisory Opinion No. 2020-04 (pdf) 6.8.2020 SPD Memorandum Construction Contract Reporting Under HB319 & CPO Designation Certification Letter (pdf) 6.5.2020 Application of State Use Act to Counties (pdf) 6.15.2020 Emergency and Hazard Procurement Memo & Risk ADVISORY for COVID-19 Related Procurements (pdf) 8.7.2020 Advisory Opinion No. 2020-05 (pdf) 2.25.21 State Ethics Commission Opinion 2021-02 (pdf) Procurement Code, Procurement Regulations, Executive Orders, etc. Design-Build Project Delivery System (pdf) Government Advertising Rates (pdf) Proposals for Construction and Facility Services and Repair (pdf) SPD Code of Ethics (pdf) State of New Mexico Debarment/Suspension Regulations (pdf) State of New Mexico Procurement Code (pdf) Procurement Code Regulations Chapter 4 Part 1 (pdf) Purchase of Professional Services Chapter 4 Part 10 (pdf) Professional Services Determination Guidance (Updated November, 2022) (pdf) Horizons of New Mexico RFP Documents and Helpful Information RFP Template – SPD Electronic Submission (v1.8 2024-04) (doc) For RFPS processed through SPD, agencies must use this template RFP Template – Courtesy Only (doc) A courtesy RFP template with hard-copy submission information included RFP Procurement Authorization Form (pdf) For RFPs processed through SPD, agencies must complete and submit this form One Page Notice (doc) RFP Checklist (doc) An SPD RFP checklist, to develop a comprehensive RFP RFP Financial Stability Examples (doc) Examples of Financial Stability language from agency RFPs For Purchasing Division Use. Provided for Reference Only Pre-Proposal Conference Login Sheet (doc) Reference Questions (doc) Request for Information Example (doc) Award Letter Master Lease (pdf) Award Letter Template (doc) Sample Contracts and Other Required Forms New Draft Contract Template Rev. 04.1222 (doc) General Services Contract Template – Use for NON IT Components with DocuSign IDR and Anchors New Draft Contract Amendment Template Rev. 05.1222 (doc) With DocuSign IDR and Anchors New Draft IT Contract Template 001 Rev. 01.0525 (doc) With DocuSign IDR and Anchors New Draft IT Contract Amendment Template 001 Rev. 01.0525 (doc) With DocuSign IDR and Anchors Emergency Justification Request Form (pdf) Emergency Justification Request Form (doc) Sole Source Request and Determination Form (doc) DoIT Review, Project Certification, and Guidance Vendors NIGP Commodity Codes (excel) How to Use NIGP Commodity Codes (Video) Supplier Online Registration Link Supplier Online Registration Guide (pdf) Register as a NM State Supplier (Video) Vendor Preference Application (pdf) New Mexico Substitute W-9 and Other DFA Documents Quarterly Gross Sales Report (excel) Helpful Links General Purchasing New Mexico Public Procurement Association NASPO-ValuePoint National Institute of Governmental Purchasing National Association of State Procurement Officials State Government Department of Information Technology Contract Review Board Federal Government General Services Administration GSA Policy and Regulations Federal Acquisition Regulations