J042--Fire and Electric Doors PM and Repairs

UPDATE 03/11/2026: AMENDMENT 0003 ISSUED (See detailed amendment changes at the bottom of this description. The quotation deadline has been extended to March 16, 2026, at 1:00 PM PST).

Solicitation number 36C26126Q0302 is issued as a Request for Quotation (RFQ) for VANCHCS Fire and Electric Door Maintenance.

This acquisition is set-aside for small business concerns (100% Service-Disabled Veteran-Owned Small Business). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Description of Requirements: The Contractor shall provide all labor, materials, and supervision necessary to perform annual fire door inspections, routine preventive maintenance, and unscheduled corrective repairs for automatic sliding doors, electric door openers, and fire doors across covered VA Northern California Health Care System (VANCHCS) locations.

Line Item Number(s) and Items:

• CLIN 0001: Annual Fire Door Inspection & Testing (FFP)
• CLIN 0002: Preventive Maintenance - Automatic & Electric Doors (FFP)
• CLIN 0003: Unscheduled Repairs - Fire Doors (FFP) - NTE $50,000
• CLIN 0004: Emergency Callouts (FFP) - 1 EA / NTE $6,000
• CLIN 0005: Unscheduled Repairs - Electric Doors (FFP) - NTE $100,000
• CLIN 0006: VA Staff Familiarization Training (FFP) (Note: CLIN 0007 for Overhead & Profit has been deleted in its entirety).

Date(s) and Place(s) of Delivery and Acceptance: Performance shall take place at designated VANCHCS locations. Emergency callouts require an on-site response within 12 hours of the call being made.

Solicitation Provisions and Contract Clauses: The provision at 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, and the provision at 52.212-2, Evaluation—Commercial Products and Commercial Services, apply to this acquisition.

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AMENDMENT 0003 INFORMATION: The purpose of Amendment 0003 is to provide official Government responses to vendor Requests for Information (RFIs), incorporate revisions to the Statement of Work (SOW), restructure the Price/Cost Schedule, and extend the quotation due date.

Key Changes:

1. Due Date Extension: The hour and date specified for receipt of quotations is hereby extended to March 16, 2026, at 1:00 PM Local Time.
2. Location Removal: "105 Hickam Ave, Travis, AFB, CA" has been completely removed from the SOW and Door Inventory.
3. Emergency Response: The required emergency on-site response time has been changed to 12 hours.
4. CLIN Restructuring: CLIN 0007 (Overhead & Profit) is deleted. Quoters shall incorporate all applicable indirect costs, overhead, and profit directly into their fully burdened pricing for the remaining CLINs. The Government has established mandatory Not-To-Exceed (NTE) plug amounts for CLINs 0003, 0004, and 0005 for evaluation purposes.

Instructions to Quoters: Quoters MUST base their pricing and technical submissions on the Revised SOW and Revised Price/Cost Schedule attached to this amendment. All quoters must acknowledge receipt of Amendment 0003 by signing and returning the SF 30 with their quotation package prior to the new closing date and time.

Attachments:

1. SF 30 - Amendment 0003
2. Attachment 1 - Revised Statement of Work (11 March 2026)
3. Attachment 2 - Revised Price/Cost Schedule (11 March 2026)
4. Attachment 4 - Government RFI Responses (Q&A)