Preventive Maintenance Services (PMS) for Chillers & Air Handling Units.
Presolicitation from STATE, DEPARTMENT OF • STATE, DEPARTMENT OF. Place of performance: Islamabad, Islāmābād • 44000 Pakistan. Industry: NAICS 811310 • PSC J041.
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Point of Contact
Agency & Office
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Description
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Pakistan will launch the solicitation on the SAM.gov website when it is available. The solicitation will be for PMS for Chillers & Air Handling Units. The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government. All qualified responsible sources are encouraged to submit a proposal for consideration.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be firm-fixed-price contract.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity will allow for electronic responses when advertised. Please submit your offer prior to the response date and time noted in the solicitation. Please ensure your email with your offer does not exceed 30MB , if it does then you might have to send more than one email.
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BidPulsar Analysis
A practical, capture-style breakdown of fit, requirements, risks, and next steps.
The U.S. Embassy in Pakistan is preparing to solicit for Preventive Maintenance Services (PMS) for Chillers and Air Handling Units, with an anticipated award by January 2026. This contract will be firm-fixed-price, covering a base year plus four optional years, emphasizing the need for qualified vendors to submit proposals upon release. This opportunity may allow for awards based on initial offers without further discussions, indicating a streamlined selection process.
The buyer aims to establish a reliable contract for preventive maintenance services for chillers and air handling units, ensuring optimal performance and compliance with operational standards.
- Companies with experience in HVAC maintenance
- Firms that have prior contracts with U.S. government agencies
- Local contractors familiar with the operational environment in Pakistan
- Develop a maintenance schedule for chillers and air handling units
- Conduct regular inspections and servicing of equipment
- Provide necessary repairs and replacements as needed
- Maintain records of service activities and equipment status
- Ensure compliance with safety and operational guidelines
- Company profile and capabilities statement
- Detailed maintenance plan and schedule
- Pricing breakdown for services
- Proof of relevant certifications and licenses
- Previous project references
More BidPulsar strategy notesCompliance, pricing, teaming, risks, questions, and coverage notes
- This contract is subject to FAR clause 52.229-12 regarding tax on foreign procurements
- Ensure compliance with embassy operational standards
- Prepare a competitive firm-fixed-price proposal
- Consider cost of materials and labor in Pakistan
- Evaluate the inclusion of options in the pricing strategy
- Consider partnering with local HVAC suppliers for parts
- Explore teaming with firms that specialize in compliance with U.S. government contracts
- Identify local subcontractors with experience in maintenance services
- Potential delays in solicitation release could impact bidding timelines
- Changes in embassy requirements during contract negotiation
- Understanding local regulations and operational challenges in Pakistan
- What specific performance metrics will be used for maintenance evaluation?
- Will prior bidders have any advantages in the selection process?
- What is the anticipated timeline for the release of the solicitation?
Some notices publish limited source detail. Confirm these points before final bid/no-bid decisions.
- Response deadline is currently unspecified
- Exact start and end dates for performance are not provided
- Details on the selection criteria are not mentioned
- Local conditions affecting service delivery are unknown
- Possible regulatory restrictions in Pakistan are not outlined
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