Statement of Interest Consulting Services Lake Mitchell Dredging Project

Bid Postings • Statement of Interest Consulting Services Lak Skip to Main Content Create a Website Account - Manage notification subscriptions, save form progress and more. Website Sign In Your Government City Services Doing Business Discover Mitchell How Do I... Search Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Title: Statement of Interest Consulting Services Lake Mitchell Dredging Project Category: Professional & Contracted Services Status: Closed Description: Objective Statements of Interest are requested for an engineering and planning consultant to provide professional services to the City of Mitchell (City) for designing a soft sediment dredging project for Lake Mitchell within the City limits of (and proximity to) the City of Mitchell SD. Scope of Work and Intent To develop an engineering design for a soft sediment dredging project at Lake Mitchell, Mitchell, SD. For location purposes, the closest City site is located at Parcel ID: 15800-0050-051-00, but is to include dredging of the entire Lake Mitchell shoreline, the lake channel between the RR Bridge and West End Bridge, Kippes Bay, and the City Campground Bay. The selected firm will utilize all previous technical reports provided to the City of Mitchell, SD. The scope of work would involve pre and post mapping bathymetry (soft sediments/hardpan) and identification of a best dredging approach and designed spoil site. The spoil site design should include estimated costs for hauling, as well as site preparation for pre and post dredging operations. Elements include: Complete a bathymetry map (soft sediments/hardpan) for Lake Mitchell. (Pre and Post Bathymetric Survey). Complete a dredging design (approach) for Lake Mitchell. Mechanical or hydraulic or a combination of both. Give opinion on utilizing and not duplicating previous project design work. Select and design a spoil site. Provide a design to include site preparation for pre and post dredging operations as well as; Estimated costs for material management and hauling. Capping and sealing organic materials Pre-dredging spoil site design should include removing material for marina jetty (jetty design already complete). Post-dredging spoil site design should include areas for a sledding hill and hiking and biking trails. Meet all applicable federal, state and local requirements and standards, including review of land use plan, zoning, and permitting (USACE, and DENR). Submittal Information Statements of Interest will be accepted at the City of Mitchell Public Works Department located at City Hall, 612 N. Main St, Mitchell, South Dakota 57301. Copies of the Statement of Interest (SOI) must be submitted by 5:00 PM CT on December 4, 2020. Interested consultants shall submit five (5) copies of the document on 8 ½” x 11” size paper along with an electronic copy. Minimum Proposal Requirements Please present your firm’s statements/responses to the following items in the same order as listed below to facilitate proposal reviews. o Firm Profile, Qualifications, and Experience (40 Points) Briefly describe your firm indicating the size, structure, location of offices and years in business. Indicate the location of the office(s) from which the work on this project will be performed. Identify the company principals, managers, supervisory staff, and other professional staff members that will be assigned to this project. Include the firm’s resumes for individual that would be involved in the project, as well as any sub-contractors providing services. Indicate the primary individual who will interact with the City staff. Include information regarding relevant education, experience, training and continuing professional education of each staff member to be assigned to the project, and highlight specific experience where team members worked together on pervious similar projects. If aspects of this proposal are beyond your scope of knowledge, identify sources with whom you may subcontract o Past Performance and Experience. (40 Points) Describe your firm’s recent experience (10 years) related to lake dredging. Indicate how your firm has assisted other communities in this area. Include the names and locations of projects of similar size. Include names, addresses, and telephone numbers of client contact persons on those projects. Provide the estimated and actual costs for the dredging projects, and any reason for change orders or use of contingency funds. Provide detail on the method of dredging and the year the project was designed, the start of dredging, and completion dates. o Project Approach, Methodology and Schedule of Events (10 Points) Describe how your firm will approach this project and include a task plan or calendar of events with responsibilities for the tasks identified. Identify and discuss other issues that may be encountered with this type of work. Include completion dates, the party or parties responsible to complete each step/activity, all necessary meetings for public input and acceptance, status updates and decision-making. Discuss what the City’s role will be in this effort. Outline the scope of work, the schedule, and anticipated general cost for design and construction (for the City’s planning and budgeting process). o Familiarity, Availability and Compensation (10 Points) Describe your firm’s specific knowledge of the area and location of the project, Lake Mitchell and the City of Mitchell, SD. Provide your firm’s availability to perform the design work and other projects currently under design (firm’s work load). Your proposal should indicate and quantify all estimated costs for your work (unit rates, fees, expenses, travel, etc.) for which the City will be responsible. It is the City’s intent to enter into a contract with the firm selected under which there will be a unit rate cost maximum limiting or “not-to-exceed” amount. At that time the City will enter into a separate negotiated agreement with a specifically identified scope, fee, and service. Other Include any other information that you feel is appropriate to assist the committee in understanding how you will successfully complete this project. Selection Process All written proposals received in accordance with the above instructions will be evaluated for the purpose of making a qualifications-based selection recommendation to the Mitchell Parks Department, Board and City Council. The following criteria will be used to evaluate the Statements of Interest for the purpose of ranking them in relative position based on how fully each proposal meets the requirements of this request. Evaluation Criteria Percentage Value Firm Profile, Qualifications, and Experience 40% Past Performance and Experience 40% Project Approach, Methodology and Schedule of Events 10% Familiarity, Availability and Compensation 10% Total 100% General Terms The City of Mitchell reserves the right to reject any or all offers and to select the offer that it determines to be in the best interest of, and the most advantageous for, the City of Mitchell. Revisions may be permitted after a statement of interest is submitted and prior to any award for the purpose of obtaining the best and final offer. Any contract that results from this request for a statement of interest is subject to the recommendations of the committee and approval of the Mitchell City Council. The submitting firm is encouraged to add to, modify or clarify any scope of work items it deems appropriate to develop a high quality plan at the lowest possible cost. All changes should be listed and explained. However, the scope of work proposed must accomplish the goals and work stated above, or clarify a value engineered alternative to be considered. The successful consultant will execute a written contract with the City of Mitchell within thirty (30) days of award, which shall include all applicable terms and conditions outlined in this SOI request. The City of Mitchell will not be liable in any way for any cost incurred by firms in replying to this SOI request. Thank you for your interest in this project, we look forward to working with you. For additional information, questions, comments, or concerns, contact: Nathan Powell - Parks and Recreation Director 605-995-8450/ City of Mitchell 1300 N Main St. Mitchell, SD 57301 Publication Date/Time: 11/3/2020 3:00 PM Closing Date/Time: 12/4/2020 5:00 PM Submittal Information: Mitchell Public Works Department located at City Hall, 612 N. Main St, Mitchell, SD, 57301 Contact Person: Nathan Powell - Parks and Recreation Director 605-995-8450/npowell@cityofmitchell.org City of Mitchell 1300 N Main St. Mitchell, SD 57301 Related Documents: SOI Lake Mitchell Dredging Design 10.6.20 Return To Main Bid Postings Page Live Edit Calendar Employment Agendas & Minutes Municipal Code Online Payments Lake Mitchell Campground Corn Palace Notify Me® Rec Center Library Contact Us 612 N Main Street Mitchell, SD 57301 Phone: 605-995-8420 Directions Contact Us Social Media Facebook Twitter YouTube Quick Links Staff Directory Forward2040 Project Site City Maps Public Nuisance Tipline Report a Concern Online /QuickLinks.aspx Home Contact Us Site Map Accessibility Copyright Notices /QuickLinks.aspx Government Websites by CivicPlus® Loading Loading Do Not Show Again Close Arrow Left Arrow Right [] Slideshow Left Arrow Slideshow Right Arrow