Qualified Environmental Professional Services - Brownfields Assessment Grant

Bid Postings • Qualified Environmental Professional Services Skip to Main Content Create a Website Account - Manage notification subscriptions, save form progress and more. Website Sign In City Government Our Community Doing Business Just Visiting How Do I Search Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Title: Qualified Environmental Professional Services - Brownfields Assessment Grant Category: Economic Development Status: Closed Description: CITY OF BELFAST, MAINE REQUEST FOR QUALIFICATION STATEMENTS QUALIFIED ENVIRONMENTAL PROFESSIONAL (QEP) SERVICES FISCAL YEAR 2016 UNITED STATES ENVIRONMENTAL PROTECTION AGENCY BROWNFIELDS ASSESSMENT GRANT 1. PURPOSE OF THIS REQUEST Earlier this year, the City of Belfast was awarded a $400,000 Fiscal Year 2016 United States Environmental Protection Agency (EPA) Brownfields Assessment Grant (Community-Wide; $200,000 for Hazardous Substances; $200,000 for Petroleum). The City of Belfast will utilize this funding to continue to implement its comprehensive community-wide Brownfields Assessment Program; specifically, the City will continue to: update its existing brownfields inventory; conduct public outreach, community involvement, and education activities; and characterize, assess, and conduct reuse and cleanup planning related to targeted brownfield sites in Belfast (with a focus on sites located in Belfast’s downtown-waterfront district). These activities will assist in the redevelopment of these distressed, blighted, and otherwise underutilized properties. Cooperative agreement funding will be used to cover the costs of activities at or in direct support of brownfield sites, as defined under the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) Section 101 (39). The City of Belfast now seeks a firm to serve as the Qualified Environmental Professional (QEP) for this new grant. This QEP will work with personnel from the City of Belfast (specifically, the Assistant City Planner, the Belfast Government Television/Belfast Community Television Program Director, the City Attorney, the City Manager, the City Planner, and the Economic Development Director), members of the City’s already-established Brownfields Selection Committee, representatives from the Maine Department of Environmental Protection (MEDEP), and representatives from the EPA, to carry out the specific activities of this grant. The period of performance for this grant is October 1, 2016 to September 30, 2019. This grant contains all financial resources to be used for this project. Approximately $320,000 out of the total grant amount of $400,000 is currently allocated for work to be done by the QEP. 2. SCOPE OF SERVICES REQUESTED The following is the scope of services that the firm chosen as the QEP will be requested to perform. Some of these services will be performed exclusively by the QEP, while others will be performed in conjunction with other individuals and/or entities: Task 1: Cooperative Agreement Oversight Specific subtasks to be performed by the QEP (whether exclusively or in conjunction with other individuals and/or entities) under Task 1 include: participating in annual performance evaluations; preparing quarterly reports; preparing Minority-Owned Business Enterprises/Woman-Owned Business Enterprises (MBE/WBE) forms; entering site data into the Assessment, Cleanup and Redevelopment Exchange System (ACRES); preparing final report and grant closeout materials (including preparation of the Federal Financial Report (FFR) form); and maintaining grant files, site project files, and financial records. Task 2: Community Outreach and Engagement Specific subtasks to be performed by the QEP (whether exclusively or in conjunction with other individuals and/or entities) under Task 2 include: gathering recognized and potential brownfields (with a particular emphasis on the target area of the downtown-waterfront district) through public outreach; finding additional sites through review of existing EPA and MEDEP environmental databases, historical maps, and conducting windshield surveys; entering sites into a Geographic Information System (GIS) mapping tool; developing additional/updated public outreach deliverables; holding public meetings to promote and discuss the City’s Brownfields Assessment program; holding public meetings to discuss results of Phase II environmental site assessments and/or site reuse and cleanup planning activities for specific sites; creating news releases regarding the City’s Brownfields Assessment Program; creating public television segments regarding the City’s Brownfields Assessment Program; responding to questions and comments from the community; notifying adjacent landowners and Community Organizations of assessment schedules; and conducting marketing to leverage developer/lender interest in specific sites. Task 3: Phase I and Phase II Site Assessment Activities Specific subtasks to be performed by the QEP (whether exclusively or in conjunction with other individuals and/or entities) under Task 3 include: providing site eligibility information to EPA for review; evaluating site access issues; obtaining EPA and MEDEP approval for environmental site assessments (for both Phase I and Phase II environmental site assessments); conducting planning meetings to discuss approved sites (for both Phase I and Phase II environmental site assessments); obtaining access agreements; performing environmental site assessments (both Phase I and Phase II environmental site assessments); submitting draft reports to project team members (both Phase I and Phase II environmental site assessment reports; for review and comments); submitting final reports to project team members (both Phase I and Phase II environmental site assessment reports); discussing investigation results with property owners, prospective purchasers, and/or developers, and determining next steps (for both Phase I and Phase II environmental site assessments); discussing results with the Brownfields Selection Committee (for both Phase I and Phase II environmental site assessments; this committee authorizes or denies further assessment work); incorporating green and sustainable remediation techniques applicable to Phase II environmental site assessment activities; submitting EPA-approved generic Quality Assurance Project Plans (QAPPs) with updated organizational charts; submitting draft site-specific QAPP addenda to project team members (for review and comments); submitting final site-specific QAPP addenda to project team members; performing field work according to plan; and implementing additional Phase II investigations, as appropriate, to delineate extents of contamination. Task 4: Site Reuse and Cleanup Planning Specific subtasks to be performed by the QEP (whether exclusively or in conjunction with other individuals and/or entities) under Task 4 include: meeting to develop site reuse and cleanup plans for sites; preparing Analyses of Brownfields Cleanup Alternatives (ABCAs), Conceptual Remedial Action Plans (RAPs), and Focused Feasibility Studies; incorporating Green and Sustainable Remediation (GSR) principles/techniques into ABCAs; discussing site reuse and cleanup results with property owners, prospective purchasers, and/or developers; discussing site reuse and cleanup results with Brownfields Selection Committee; and assisting property owners with enrolling sites in MEDEP’s Voluntary Response Action Program (VRAP). 3. QUALIFICATION STATEMENT FORMAT, EVALUATION FACTORS Interested firms are instructed to follow the format by providing a cover letter and responding to each of the six evaluation factors (3.1-3.6) listed below; the percentage weight for each evaluation factor follows. Statements that do not follow this format, or do not contain the requested information, may be considered unresponsive statements and not considered by the City of Belfast. There is a maximum limit of thirty (30) single-sided pages (or fifteen (15) double-sided pages) and a minimum font size of 12 point. Cover letter: the firm’s qualification statement shall be preceded by a cover letter expressing the firm’s interest in working with City of Belfast personnel, the Brownfields Selection Committee, representatives from MEDEP, representatives from the EPA, and other potential stakeholders. The firm shall affirm that they and all subconsultants used in this project will meet with all requirements of the EPA Brownfields program and the Cooperative Agreement. This letter should be on your firm’s letterhead and signed by an officer of the firm authorized to bind the firm to all comments made in the qualification statement and shall include the name, e-mail address, and phone number of the person(s) to contact who will be authorized to represent your firm. (This cover letter is counted towards the maximum page limit.) 3.1: Experience: the firm will provide a list of its recent (within the last 5 years) and current projects, if any, awarded by a city, another type of governmental unit, or a governmental agency, for any brownfield-related projects. For each project, the firm shall include the following information: project dates; current status of project; outputs, outcomes, and results from the project; services performed; and the name of the governmental unit or agency and their contact information (for reference verification purposes). (This evaluation factor is worth 30% of a firm’s qualification statement score.) 3.2: Project approach: the firm will describe the approach to be taken toward completion of each of the 4 tasks outlined above in the scope of services requested and an explanation of any proposed variations to the work program. The firm will address each of the 4 tasks separately. (This evaluation factor is worth 20% of a firm’s qualification statement score.) 3.3: Cost of services: the firm will provide a budget for each of the 4 tasks in table form, which will includ