Request for Qualification Statements - Breakwater Improvements - Planning and Preliminary Design

Bid Postings • Request for Qualification Statements - Breakw Skip to Main Content Create a Website Account - Manage notification subscriptions, save form progress and more. Website Sign In City Government Our Community Doing Business Just Visiting How Do I Search Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Title: Request for Qualification Statements - Breakwater Improvements - Planning and Preliminary Design Category: Harbor Status: Closed Additional Status Information: No questions were received by the deadline. Description: CITY OF BELFAST REQUEST FOR QUALIFICATION STATEMENTS MAINE DEPARTMENT OF MARINE RESOURCES SHORE AND HARBOR PLANNING GRANT PROGRAM BREAKWATER IMPROVEMENTS - PLANNING AND PRELIMINARY DESIGN 1. PURPOSE OF THIS REQUEST In June of 2021, the City of Belfast was awarded a Maine Department of Marine Resources Shore and Harbor Planning Grant in the amount of $29,325. The City will utilize these grant funds, in conjunction with $8,175 in City cash matching funds, to provide an engineering assessment of the present breakwater condition, provide documentation of the present structure, and offer alternatives for renovation and expansion to provide protection of City Landing infrastructure from anticipated sea level rise and related stresses resulting from climate change. The data generated will be used in the detailed design, regulatory approvals, and fabrication of the expanded breakwater. When completed, this effort will deliver background data collection and review for project planning and design, a limited geotechnical investigation, conceptual designs with feasibility and ranking of design options, final design criteria planning including environmental surveying and analysis, permitting and final design scope and budget. Construction estimates will also be provided for preferred design options as well as a summary to be used for future City planning. The City of Belfast now seeks a qualified individual or firm to serve as Engineer for this project. This Engineer will work various City individuals and entities, including but not limited to, the Mayor and City Council, the City Manager, the Harbor Master, the City Planner, and the Harbor Advisory Committee, to carry out the specific activities of this project. The scope of services to be performed must be started no later than August 31st, 2021, and must be completed no later than July 31st, 2022. A total of $37,500, from the combination of the aforementioned $29,325 in grant funds and $8,175 in cash matching funds, has been allocated to compensate the Engineer for performing the required scope of services. The Engineer will be paid by the City periodically during the duration of the project on a percentage completed basis, with a maximum of four payments allowed to be made. 2. SCOPE OF SERVICES TO BE PERFORMED The following is the scope of services that the Engineer will be required to perform. Some of these services will be performed exclusively by the Engineer, while others will be performed in conjunction with one or more of the aforementioned individuals and/or entities: 2.1. Task 1 - Background Data Collection/Review (estimated budget of $6,000 for this task) 2.1.1. Conduct updated review of readily available background information on the original breakwater design, soil conditions, and structural performance since construction. 2.1.2. Visit the site and obtain photographs to update breakwater structural conditions, such as evidence of erosion, granite block movement, cracking of concrete, and loss of fastening hardware. 2.1.3. Interview the Harbor Master and other City officials to update recent observations of breakwater condition, use by commercial and recreational boaters, and limitation on access due to storm and tide conditions. Deliverables: • Photo log of observations. • Technical memorandum of findings and relevance for project planning and design. 2.2. Task 2 - Limited Geotechnical Evaluation (estimated budget of $5,500 for this task) 2.2.1. Conduct a bathymetry survey in the area of proposed breakwater/bulkhead expansion, if necessary, based on availability and detail of existing data. 2.2.2. Conduct an evaluation of sediment depth/depth to bedrock in the area of the proposed breakwater/bulkhead expansion. 2.2.3. Deploy field vane to evaluate in-situ strength of sediments to the extent feasible without barge and drilling rig. 2.2.4. Characterize sediment lithology during probes (e.g., sand, silt, clay, etc.). Deliverables: • Letter report and plans with methodology, findings, and impact on conceptual design. 2.3. Task 3 - Conceptual Design (estimated budget of $15,000 for this task) 2.3.1. Identify ideal breakwater and bulkhead geometry based on data obtained during the 2019 Maine Department of Marine Resources Working Waterfront Resiliency Analysis Project Vulnerability Assessment and Resilience Planning effort; the assessment included collection of existing site data and modeling of wave, tide, and storm data. 2.3.2. Use existing storm and sea-level rise data from the 2019 Maine Department of Marine Resources Working Waterfront Resiliency Analysis Project Vulnerability Assessment and Resilience Planning effort to identify optimal breakwater and bulkhead height, and erosion protection requirements; the analysis will consider the design life of the structure and guidance from “Maine Won’t Wait: A Four-Year Plan for Climate Action.” 2.3.3. Identify actions for rehabilitation of the existing breakwater, assuming updated structural evaluation determines that the structure is fundamentally sound, such as replacement of breakwater fill, repositioning of granite blocks, and enhanced erosion protection. 2.3.4. Evaluate options for expansion of the breakwater and bulkhead construction including: 2.3.4.1. Traditional steel sheet piles. 2.3.4.2. Composite sheet piles. 2.3.4.3. Open Concrete piles with concrete floats for access and breakwater protection. 2.3.5. Identify preferred design based on ranking of the strengths and weaknesses of each option; ranking criteria is expected to include cost, design life, ease of construction, availability of materials, aesthetics, and environmental impact. 2.3.6. Prepare up to five conceptual drawings showing the proposed project layout and cross-sections. The breakwater upgrade design will be in compliance with relevant standards and regulations. Deliverables: • Letter report summarizing methodology and findings of design review, feasibility and recommended alternative. • Summary table with relative ranking of design options. • Conceptual drawings with proposed project layout and cross-sections. 2.4. Task 4 - Final Design Criteria Planning (estimated budget of $5,500 for this task) In order to develop a final project design, additional site-specific data and analysis will be required. As part of the planning stage for breakwater improvement, the Engineer will prepare scope and budget for: 2.4.1. If necessary, based on findings of limited investigation under Task 2, conduct a more detailed geotechnical evaluation of soils in area of planned breakwater expansion to characterize soil/sediment type, strength, and load-bearing properties. 2.4.2. Sediment transport study to evaluate the impact of breakwater expansion on potential sediment accumulation behind the structure and future need for dredging. 2.4.3. Bathymetric survey of the harbor bottom in the area of breakwater expansion. 2.4.4. Wave transmission analysis to evaluate wave mitigation behind the floating breakwater (if the floating breakwater option selected). 2.4.5. Environmental permitting of the planned breakwater improvement project including consultation with, and permits from, the Maine Department of Environmental Protection, the Maine Department of Marine Resources, the Maine Department of Inland Fisheries and Wildlife, the United States Army Corps of Engineers, and the City of Belfast, among others. 2.4.6. Engineering effort for final design, bid plans and construction monitoring. Deliverables: • Scope/budget for geotechnical investigation, transport study, bathymetric survey, and wave analysis for development of final design criteria. • Scope/budget for anticipated environmental permitting. • Scope/budget for engineering effort for final design, bid plan preparation, and construction monitoring. 2.5. Task 5 - Construction Estimation (estimated budget of $3,500 for this task) The Engineer will prepare an estimate for construction of the preferred design option based on our experience with similar projects, outreach to contractors, and cost estimating tools. The Engineer will identify assumptions and limitations of the construction budget estimate. Deliverables: • Estimated budget for preferred design option with tables of costs and assumptions. • Summary memorandum of prior findings plus cost summary for City planning. 2.6. Task 6 - Consultation/Communications with City of Belfast (estimated budget of $2,000 for this task) The Engineer will attend up to three video conference meetings with the City: one at the beginning during the site visit, one mid-way to update preliminary findings, and a third to discuss the overall findings of the planning effort. These meetings will involve both City officials and the membership of the Harbor Advisory Committee. Other day-to-day emails and phone calls are anticipated to help ensure the project is on time, within budget, and meeting the objectives of the City. Deliverables: • Meeting agendas and summary notes. 3. QUALIFICATION STATEMENT FORMAT, EVALUATION FACTORS Interested individuals or firms are instructed to follow the format by providing a cover letter and responding to each of the three numbered (3.1-3.3) evaluation factors listed below; the percentage weight for each evaluation factor follows. Statements that do not follow this format, or do not contain the requested information, may be considered unresponsive statements and not be consid