Laboratories HVAC/Equipment Preventative Maintenance Services 2026

Proposals (RFP): Laboratories HVAC/Equipment Preventative Maintenance Services 2026 The Vermont Agency of Transportation, hereinafter referred to as VTrans, is seeking the services of a Contractor to provide Preventive Maintenance services for the Mechanical/HVAC, Temperature Control/Building Automation, and Plumbing at the VTrans Construction and Materials Laboratory buildings located at 2178 Airport Road in Berlin, VT, 84 US Route 4 Mendon, VT and 189 Troy Avenue Colchester, VT. Subcontracting specific portions of the maintenance work required under this contract will be allowed. Names of any subcontractors and their scope must be approved by the VTrans Administrator. This RFP will result in a single award. Prequalification is not required in order to submit a proposal for this RFP. All questions related to this RFP shall be forwarded to Scott Krumm, AOT Contract Administration, in writing, by e-mail at scott.krumm@vermont.gov . All such questions and requests shall be received no later than 2:00 p.m. on Wednesday, February 4, 2026. AOT will not be bound by any oral communications. All questions or requests for clarification received will be documented and answered after this date. Communication with other AOT personnel regarding this RFP is prohibited and may result in the rejection of your proposal. Proposal Assistance: If a Contractor requires assistance in preparing their proposal, registering with SAM.gov or needs guidance on socioeconomic certifications, the Contractor may contact the Agency of Commerce & Community Development (ACCD), Department of Economic Development (DED), APEX Accelerator. The Vermont APEX Accelerator specializes in helping small businesses navigate the documentation associated with State and Federal procurement. There is no cost to the Contractor for assistance provided by APEX Accelerator. Their website is: https://accd.vermont.gov/economic-development/programs/apex Proposers’ Conference: There will be an optional pre-bid site visit at each laboratory location. The site visits will take place on the below listed dates and times. Although the pre-bid site visit is optional, it is highly encouraged. In order to participate in any of the site visits, you must register with Scott Krumm by sending an email to scott.krumm@vermont.gov , indicating which site visits you will be attending and the names of those attending. Pre-registration is required. Berlin Lab - Tuesday, January 27, 2026, 9 am – 12 pm Mendon Lab – Tuesday, February 3, 2026, 10:30 am – 11:30 am Colchester Lab – Wednesday, February 4, 2026, 10:30 am – 11:30 am RFP Laboratories HVAC/Equipment Preventative Maintenance Services 2026 Page 1 of 339 http://vtrans.vermont.gov/ mailto: scott.krumm@vermont.gov https://accd.vermont.gov/economic-development/programs/apex mailto: scott.krumm@vermont.gov Addendums(s) / Modifications. In the event that it becomes necessary to revise, modify, clarify, or otherwise alter this R