UW Residence Halls Smart Vended Laundry

Request for Proposal Close 3/23/2026 2:00 PM CDT Number 2026-UWMSN-01272-RFP Currency US Dollar 11 March 2026 Contacts Lori Storvik lori.storvik@wisc.edu 11 March 2026 Commodity Codes Commodity Code Description 10 Appliances, Supplies and Consumer Electronic Products 01 Administrative, Financial, and Management Services 08 Computers, Software, Supplies, and Services 11 March 202611 March 202611 March 202611 March 202611 March 202611 March 202611 March 202611 March 202611 March 2026 mailto: lori.storvik@wisc.edu DESCRIPTION NO PUBLIC OPENING The University of Wisconsin-Madison, hereinafter referred to as the “University”, through its Purchasing Services Department, hereinafter referred to as “Purchasing”, on behalf of University Housing, hereinafter referred to as “Department”, requests proposals for a Smart Vended Laundry model/program within the Residence Hall laundry rooms. See the Terms and Requirements document in the BUYER ATTACHMENTS tab for specific proposal information. The BUYER for this Procurement is Lori Storvik ( lori.storvik@wisc.edu ). All questions related to this RFP must be submitted through the ShopUW+ Sourcing Event Module, hereinafter referred to as “Sourcing Module”, by the Q&A Submission date. If a Proposer discovers any significant ambiguity, error, conflict, discrepancy, omissions, or other deficiency in this RFP, they have five (5) business days after the RFP issue date and time to notify the BUYER and request modification or clarification through the Sourcing Module. If a Proposer fails to notify Purchasing of an error in the RFP document which is known to the Proposer, or which must have reasonably been known to the Proposer, then the Proposer shall submit a response at the Proposer’s risk and if awarded a contract, shall not be entitled to additional compensation or time by reason of the error or its later correction. Any revisions or additions to this RFP will be posted through the Sourcing Module and a link to the Sourcing Module will be provided on VendorNet: VendorNet Home (wi.gov) Any contact with University employees concerning this RFP is prohibited from issue date until the award is released, except as authorized by the BUYER. Contacting anyone other than the BUYER may disqualify your submission. PREPARING AND SUBMITTING A PROPOSAL The University is accepting electronic responses via the Sourcing Module. Required materials must be received by the due date and time listed. Proposals cannot be submitted once the event has closed in the Portal. Proposers should allow ample time to enter their response in the ShopUW+ Sourcing Event Module. *IMPORTANT* Description https://vendornet.wi.gov/ To respond to this event, proposers must have an online profile with JAGGAER. If you or your organization does not have an established profile with JAGGAER, register using this link: Supplier Login or Join JAGGAER Supplier Network (sciquest.com) For more information and supplier resources, please visit the ShopUW+ Essentials website here: ShopUW+ Essentials – UW System Purchasing and Payables System – UW–Madison (wisc.edu) Failure of the proposer to allow enough time to register appropriately and/or meet required steps will NOT be considered an extenuating circumstance. It is the proposer's sole responsibility to familiarize themselves with the electronic proposal platform and the electronic proposal submission requirements. For all technical issues or password resets for your supplier portal login for ShopUW+, the University of Wisconsin's Procurement System, please reach out to the Jaggaer Supplier Support team at 1-800-233-1121 Option 2 or submit a support ticket via the Supplier Support page here: Supplier Support Information | JAGGAER When all responses to event sections have been entered and saved, you must confirm your submission and click the submit button to send your response to the University. All Proposals MUST be submitted by 2:00 PM Central Time on the stated due date. The email address provided in your organization’s profile should receive an email confirmation message that your proposal has been submitted. Late proposals will not be accepted. The University is not liable for any cost incurred by proposers in replying to this RFP. https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=UWisconsin https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=UWisconsin https://shopuwplus.wisc.edu/ https://shopuwplus.wisc.edu/ https://www.jaggaer.com/supplier-support/ https://www.jaggaer.com/supplier-support/ Required to View Event Prerequisites Required to Enter Bid 11 March 2026 1. Contractors are invited to inspect the physical facilities and laundry equipment prior to submissions. It is not likely that we will have time to get to all laundry rooms, and there is no guarantee that the machines will be available, as several may be in use