Request for Proposals - Engineering Services - ME Route 52/US Route 1 Intersection Project - MPI

Bid Postings • Request for Proposals - Engineering Services Skip to Main Content Create a Website Account - Manage notification subscriptions, save form progress and more. Website Sign In City Government Our Community Doing Business Just Visiting How Do I Search Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Title: Request for Proposals - Engineering Services - ME Route 52/US Route 1 Intersection Project - MPI Category: Economic Development Status: Closed Description: QUESTIONS AND ANSWERS TO THE REQUEST FOR PROPOSALS: Q1: Section 3.1: Experience states “the engineer will provide a list of its projects…”. Is there a maximum (or minimum) number of projects being requested? A1: No, there is no maximum or minimum number of projects being requested. The City of Belfast is looking to see if the engineer can demonstrate that they have sufficient experience by identifying current or recent projects that are similar to the one being considered and/or projects that have received funding from the Maine Department of Transportation. Engineers will need to determine on their own how much of the 25-page maximum for the entire proposal should be allocated to this evaluation factor. Q2: Section 3.4: Cost of Services states that “the engineer shall provide a budget for each of the 8 tasks…”. Please confirm that cost can be part of the selection criteria, given that this is funded through MaineDOT’s MPI program. Should cost still be included in the selection criteria, please confirm that burdened hourly rates are not required. A2: As is indicated in the Request for Proposals, cost is certainly part of the selection criteria; with Cost of Services (which is 3.3, not 3.4) representing 40% of an engineer’s proposal score. We are requesting the engineer to provide the actual billed/contracted hourly rates and related costs, and therefore do not require burdened hourly rates. Q3: Please confirm that reconstruction (including ADA improvements) of the sidewalk along Route 52 will not be required as part of this design. A3: Reconstruction (including ADA improvements) of the sidewalk along Route 52 will not be required as part of this design. Q4: Please confirm that intersection and/or pedestrian scale lighting at the crosswalks is not required. A4: Intersection and/or pedestrian scale lighting at the crosswalks is not required. Q5: Please confirm that full-time construction inspection and material testing is required. There is reference under Task 2.5.2 about making “periodic visits to the project site” whereas Task 2.6.2 states “providing an onsite representative on a daily basis to observe construction.” A5: The City is requesting full-time construction inspection services as part of an engineer’s proposal. Materials testing is not expected to be full-time, but on a periodic basis during the course of the project. Q6: As the MPI document provided is not fully executed, what is the actual date of execution for purposes of meeting item #7 in the MPI Agreement? A6: Correct, the MPI document that was provided with the supporting materials was not the fully executed one. It is confirmed that the actual date of execution for the purposes of meeting item #7 in the MPI Agreement was June 11, 2025. Q7: While it does not appear ROW or property rights are needed for this project based on the conceptual plan and opinion of probable cost, are consultants expected to assist or provide ROW plans if it is determined they are needed? A7: Yes, consultants are expected to confirm that all of the work under this project will be located within the right-of-way, which would include providing/generating right-of-way plans if it is determined that they are needed. Q8: Task 2.1.2 references conducting any needed surveying of the project area. Will the City be providing any topographic survey or ROW information to support the design or should the engineer assume the full responsibility for this effort? A8: MDOT has provided 4 survey-related files that may be of assistance to an engineer developing their proposal and/or in the design of this project: 1) a plan set for MDOT project HES-STP-026P(95); 2) a right-of-way map for MDOT project HES-STP-026P(95); 3) a drilling request form for MDOT WIN 24301.00; and 4) a plan set for MODT project 15700.01. These 4 documents have now been added to the ‘Related Documents’ section of this request for proposals. Q9: Are there any requirements around the electronic deliverable needing to be delivered in a specific format/standard (Civil 3D, OpenRoads, etc.)? A9: Engineers should design the project in one of MDOT’s acceptable formats, just like they would if they would be working directly for MDOT. The latest version (11/5/2025) of MDOT’s Exchange of CADD Data guidance document has now been added to the ‘Related Documents’ section of this request for proposals for engineers to consult and utilize in the development of their proposals. CITY OF BELFAST, MAINE REQUEST FOR PROPOSALS ENGINEERING SERVICES ME ROUTE 52/US ROUTE 1 INTERSECTION PROJECT MUNICIPAL PARTNERSHIP INITIATIVE STATE PROJECT 027458.12 SUBMISSION DEADLINE: 12:00PM LOCAL TIME, TUESDAY, JANUARY 20, 2026 1. PURPOSE OF THIS REQUEST Earlier this year, the City of Belfast learned it had been selected for funding from the Maine Department of Transportation’s Municipal Partnership Initiative Program, a streamlined program to address municipal requests that deal with transportation infrastructure issues on state and state-aid highways, encourage economic opportunities, and make improvements to infrastructure to increase its life or correct safety deficiencies. The City of Belfast was awarded (up to) $300,000 in funding from this program, to which it must provide matching funds on a 1:1 basis. The City of Belfast has already made $208,333 in matching funds available, and plans to make the remaining $91,667 available on or around July 1, 2026 (meaning that there exist no financial obstacles to efficiently proceeding with this project at this time). The proposed project that will utilize these grant and matching funds is to create a dedicated left turn lane at the intersection of northbound ME Route 52 and/onto northbound US Route 1. More specifically, the proposed project is anticipated to include the following activities and components: 1) The removal of the existing center median island on this segment of ME Route 52. 2) A full excavation box cut will be performed on the south side of ME Route 52, near its intersection with US Route 1, to allow for the installation of structural subbase and base aggregates. 3) A short section of curbing will be replaced with granite curbing (Type 1 curbing) and installed around the intersection radii towards southbound US Route 1. 4) The new curbing will be aligned with the remaining existing granite curbing on US Route 1. 5) This widened section of ME Route 52 will be (re)paved with hot mix asphalt; this will yield an 11-foot-wide left turn lane, an 11-foot-wide through/right lane, and a 4-foot-wide shoulder. 6) An island will be painted on the ME Route 52 intersection approach to provide the appropriate lane taper, deceleration taper, and a 100-foot storage length for the left turn lane. 7) Traffic signal modifications, including new signal heads and new signal timings, will be performed to accommodate/integrate this new left turn lane. In support of this project and its Municipal Partnership Initiative application, the City of Belfast has previously commissioned a conceptual opinion of probable construction cost and a concept plan (see below under Supporting Documents and Additional Information ). The City of Belfast now seeks a qualified engineer (or engineering firm) to perform specific tasks under this grant and for this project. It is anticipated that this engineer will work collaboratively with the City of Belfast, the Maine Department of Transportation, and the construction firm that is eventually selected to construct this project. The selected engineer must be licensed in the State of Maine. The selected engineer shall provide a certification to the City of Belfast and the Maine Department of Transportation that, in their professional opinion, the project as designed will provide a smooth ride and not reduce the safety, mobility or structural quality of the state aid road; all design documents must be stamped and signed in accordance with this provision by the engineer. Once the project has been constructed, the engineer of record must certify that it was constructed in accordance with the plans, specifications, and Municipal Partnership Initiative requirements, and that the project will last for a minimum of 10 years. 2. REQUIRED TASKS The following are the tasks that the selected engineer will be required to provide. Some of these tasks will be performed exclusively/entirely by the engineer while others will be performed in conjunction with other individuals and/or entities: Task 1: Design Specific subtasks to be performed under Task 1 include: 2.1.1: completing design of project improvements; 2.1.2: conducting any needed surveying of the project area; 2.1.3: conducting any needed geotechnical evaluation of the project area; and 2.1.4: developing a construction bid package to be issued by the City of Belfast. Task 2: Stakeholder Involvement Specific subtasks to be performed under Task 2 include: 2.2.1: attending ongoing periodic project team meetings with project stakeholders (particularly the City of Belfast and the Maine Department of Transportation) as project progresses; and 2.2.2: presentation of the project design at 1 Belfast City Council meeting, prior to bidding. Task 3: Cost Estimates and Schedule Specific subtasks to be performed under Task 3 include: 2.3.1: providing updated cost estimates (quantities and unit costs) for the project as it is developed; and 2.3.2: providing updated schedules for the project (through construction completion) as it is develope