Energy Wheels

This procurement is for replacement of Energy Wheels for Maintenance (Department of Corrections, SCI Benner, 301 Institution Drive, Bellefonte, PA 16823).
The following forms must be completed and reattached to the response, or the bid may be rejected as non-responsive.
Reciprocal Limitations Act Requirements
BOP-2201 Worker Protection and Investment Certification
Executive Order
Terms and Conditions
THE BID SPECIFICATIONS MUST BE INCLUDED FOR BID ITEMS.
ESTIMATED QUANTITY: The quantity of services/materials is an estimate. If usage exceeds the original contract estimate during the effective period of the contract, the contractor agrees to provide the additional units at the original contract unit rate.
PAYMENT WILL BE MADE FOR ACTUAL SERVICES/GOODS PROVIDED TO THE COMMONWEALTH: Invoices must be mailed to the "bill to" address as shown on the PO. Failure to follow this provision may cause delay in processing and payment of the vendor’s invoice. Errors on the invoice will cause the Comptroller to put a hold on payment until a correct invoice is received.
INVOICING/PAYMENT: ACH payment will be processed following receipt of an accurate electronic invoice. Please email your invoices to: RA-OB69180@pa.gov.
Courtesy copies should also be sent locally to the ordering institution.
Helpful information regarding the submission of electronic invoices can be found here: https://www.budget.pa.gov/Programs/Pages/E-invoicing.aspx
a. The Commonwealth will make payments through the Automated Clearing House (ACH). Within 10 days of award of the contract or purchase order, the contractor must submit or must have already submitted their ACH information within their user profile in the Commonwealth's procurement system (SRM).
b. The contractor must submit a unique invoice number with each invoice submitted. The unique invoice number will be listed on the Commonwealth of Pennsylvania's ACH remittance advice to enable the contractor to properly apply the state agency's payment to the invoice submitted.
c. It is the responsibility of the contractor to ensure that the ACH information contained in SRM Page 8 is accurate and complete. Failure to maintain accurate and complete information may result in delays in payments
SECURITY CLEARANCE INFORMATION FOR VENDORS: All vendors or their subcontractors, who utilize regular delivery, transportation will have to submit clearance checks through the original vendor for all drivers (regardless of delivery inside or outside of the fence). Common carriers will not be required to render clearance checks, however, are subject to search and escort procedures. ALL CARRIERS reporting to outside warehouses must secure their vehicle (windows closed and doors locked), sign in at warehouse and wait for further directions from correctional staff.
Only electronic bid responses will be accepted, submit bids at www.pasupplierportal.state.pa.us Any changes to the IFB will be posted on www.emarketplace.state.pa.us , it is the bidder's responsibility to monitor site for any change notices. The changes notices shall be incorporated and be part of the solicitation.