20260319-1 AEDs for Sumner County TN

Reference to available specifications shall be sufficient to make the terms of the specifications binding on the proposer. The use of the name of a manufacturer, or any special brand or make in describing an item, does not restrict the proposer to that manufacturer or specific article, unless specifically stated. Comparable products of other manufacturers will be considered if proof of compatibility is contained in the proposal. Proposers are required to notify the Sumner County purchasing supervisor whenever specifications/procedures are not perceived to be fair and open. The articles on which the proposal is submitted must be equal or superior to that specified. See the following page(s) for complete specifications. OVERVIEW The Sumner County Government is seeking proposals from qualified vendors to purchase new FDA approved ZOLL AED Plus units, warranties, and accessories. Sumner County Government is not interested in purchasing re-certified AEDs. It is Risk Management’s intention to obtain materials and service from a single vendor. Product Specifications: All offerors responding must provide detailed device specifications demonstrating their ability to meet or exceed the listed criteria or provide a justification as to why alternative specifications should be considered. Defibrillator and Pads: • New ZOLL AEDs Plus with the potential to purchase by June 30, 2026 • CPR Adult Pad – One Piece with Electrodes for each unit o The electrodes shall use conductive adhesive gel. o The manufacturer’s electrodes (“pads”) shall be capable of monitoring and defibrillating. o We prefer the AED’s to be 5.25 x 9.5 x 11.5 6.7 lbs o AED’s must be able to fit in a 7” D x 16” W x 22” H size cabinet with the doors shut Batteries: • The battery must be non-rechargeable lithium based. • The battery must have a shelf-life of at least 2 years from manufacturer. • Manufacture date must be clearly marked on the battery. • Shelf -life means that the battery “waiting” for in-service time but not yet inserted into the AED. • The battery must have a standby life of at least 3 years. Stand by life means that the battery is inserted into AED and only used or self-tests and user tests. • The battery must have an operating life of at least 6 hours or 140 shocks. Operating life means that the AED is in active patient monitor/defibrillator mode. The battery will perform a self-test each time it is inserted in the defibrillator. The unit shall display a visual indicator to indicate that the battery has an adequate supply of energy or that it is low. Warranty: • Minimum 5-year warranty for each unit required • Warranties must guarantee the safe and effective operation of the devices for the duration of the warranty and the cost for repair or replacements under warranty must be covered by the offeror. • Each Offeror must include a complete description of the coverage provided under the basic warranty Additional Required Items • Soft Carry Case for each unit • Data Review Software for each unit • Inspection Tag with each unit • Window Decal with each unit Guarantee of Equipment: • Contractors shall guarantee that the equipment offered is standard new equipment and that no attachment or part has been substituted. Products furnished will be guaranteed against any defect due to faulty material and/or workmanship. Products must meet all federal, state and local standards for quality and safety requirements and must be FDA approved. Contractor shall immediately notify CML of AED recalls and provide product replacements. Page 5 of 18 20260319-1 AEDs FOR SUMNER COUNTY TN Proposal Package The sealed proposal package will include all the following, when applicable. Any sealed proposal may be rejected as a non-conforming proposal if any applicable item is missing. • Two complete copies of the proposal or one sealed copy of the proposal along with a flash drive • Evidence of a valid State of Tennessee business license and/or Sumner County business license, if applicable. If vendor does not have current license, one must be provided within ten business days of award notification. • Evidence of compliance with the Sumner County insurance requirements, if work is performed on Sumner County property (see section III) • RFP Sheet/ Contact Information/ Certification by Vendor (Attachment 1) • Signed and completed Statement of Non-Collusion (Attachment 2) • Drug-Free Workplace Affidavit (Attachment 3) - Evidence of a company’s safety program and, if supported, a drug testing program • If proposal is in excess of $25,000, a Certification Regarding Debarment, Suspension, and Other Responsibility Matters (Attachment 4) will be completed; must be completed if performing federal grant work • Attestation Re Personnel (Attachment 5) must be completed • References (Attachment 6) will be completed if applicable • Open Records Acknowledgement (Attachment 7) must be completed • Properly