REBID VAAFM USA Food Safety Replacement Project

1 Department of Buildings and General Services Agency of Administration Office of Purchasing & Contracting 133 State Street, 5th Floor | Montpelier VT 05633-8000 802-828-2211 phone |802-828-2222 fax http://bgs.vermont.gov/purchasing SEALED BID REQUEST FOR PROPOSAL REBID VAAFM USA Food Safety Replacement Project ISSUE DATE QUESTIONS DUE RFP RESPONSES DUE BY January 28, 2026 February 11, 2026 – 4:30 PM EST March 6, 2026 – 4:30 PM EST PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED WITH THIS RFP WILL BE POSTED AT: http://www.bgs.state.vt.us/pca/bids/bids.php THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE ABOVE WEBPAGE FOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS ASSOCIATED WITH THIS RFP. STATE CONTACT: Kyle Emerson, State Purchasing Agent E-MAIL: sov.thepathforward@vermont.gov USE SUBJECT: VAAFM USA FOOD SAFETY http://bgs.vermont.gov/purchasing http://www.bgs.state.vt.us/pca/bids/bids.php mailto: sov.thepathforward@vermont.gov Revised March 11, 2025 Page 2 of 138 1. OVERVIEW: 1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Vermont Agency of Digital Services on behalf of the Vermont Agency of Agriculture Food and Markets (VAAFM) (hereinafter the “State”) is seeking to establish contracts with one or more companies that can provide a modernized solution that enhances the management of dairy-related food safety activities, including inspections, permits, licensing, enforcement, and compliance. The objective of this project is to replace the legacy USAFoodSafety application with a modernized solution that enhances the management of dairy-related food safety activities, including inspections, permits, licensing, enforcement, and compliance. The current system serves as an enterprise platform that consolidates dairy food safety information from state