Solicitation spotlight: Food supply deliveries for Danville State Hospital (April–June 2026)

Executive takeaway

Danville State Hospital is sourcing two food categories for the same service window (April through June 2026): non-perishable items and frozen vegetables. If you can reliably deliver institutional food products on schedule (and maintain cold-chain handling where applicable), these are straightforward supply opportunities that reward operational consistency and clean ordering/fulfillment processes.

What the buyer is trying to do

The buyer (Department of Human Services “prior DPW”) is lining up food supply deliveries for Danville State Hospital for a defined quarter (April–June 2026). The two notices indicate distinct product groups—one for non-perishables and another specifically for frozen vegetables—suggesting separate award(s) by category and a preference for vendors who can execute repeat deliveries without disruption.

What work is implied (bullets)

• Source and deliver non-perishable food items to Danville State Hospital for April–June 2026.
• Source and deliver frozen vegetables to Danville State Hospital for April–June 2026.
• Coordinate ordering, packing, and on-time delivery into an institutional receiving environment (confirm delivery windows/procedures in attachments).
• Maintain appropriate handling for frozen items through delivery (verify temperature/control expectations in attachments).
• Invoice and administer the contract in line with the solicitation requirements (verify in attachments).

Who should bid / who should pass (bullets)

• Should bid
  • Regional or statewide food distributors with established institutional delivery routes.
  • Suppliers with dependable fulfillment for consistent, repeat deliveries over a quarter.
  • Cold-chain capable distributors for the frozen vegetable requirement.
  • Vendors able to manage substitutions/backorders transparently (if allowed—verify in attachments).
• Should pass
  • Firms without cold storage and refrigerated/frozen delivery capability (for the frozen vegetables notice).
  • Suppliers who rely on long lead-time imports or volatile availability that could disrupt April–June fulfillment.
  • New-to-institutional vendors who cannot meet receiving, packaging, or delivery protocol requirements (verify in attachments).

Response package checklist (bullets; if unknown say “verify in attachments”)

• Completed solicitation response for 6100065404 (non-perishables) — verify required forms in attachments.
• Completed solicitation response for 6100065312 (frozen vegetables) — verify required forms in attachments.
• Line-item pricing and any required product identifiers/pack sizes — verify in attachments.
• Delivery plan/statement confirming ability to deliver during April–June 2026 — verify format in attachments.
• Cold-chain handling confirmation for frozen items — verify in attachments.
• Any certifications, vendor registrations, or compliance attestations — verify in attachments.
• Signed amendments/acknowledgements (if issued) — verify in attachments.

Pricing & strategy notes (how to research pricing; do not invent pricing numbers)

Because the notices are category-based (non-perishables vs. frozen vegetables) and time-bound (April–June 2026), your pricing strategy should be built around fulfillment certainty and logistics cost control.

• Benchmark your delivered cost by mapping the hospital delivery point into your route plan and confirming the marginal cost of stops during the quarter.
• Review internal historic sales for comparable institutional customers during similar months to anticipate seasonal availability and cost movements.
• Stress-test substitutions: if the solicitation allows equivalents, quantify how you will price alternates without creating invoice disputes (verify substitution rules in attachments).
• Separate cold-chain cost drivers for frozen items: freezer storage, frozen picking, and frozen transport capacity should be reflected in your bid model.
• Watch the two deadlines and avoid a “one spreadsheet fits all” approach—treat each solicitation number as its own response with its own pricing file structure (as required).

Subcontracting / teaming ideas (bullets)

• Non-perishable supplier partners that can stabilize availability on high-turn items during April–June (verify item list in attachments).
• Cold-storage logistics partner (or leased freezer capacity) if your existing frozen footprint is tight for the quarter.
• Local last-mile delivery support for surge weeks—only if the solicitation permits subcontracted delivery (verify in attachments).

Risks & watch-outs (bullets)

• Deadline mismatch risk: the frozen vegetables notice closes earlier than the non-perishables notice; plan internal reviews accordingly.
• Attachment-driven compliance: product specs, pack sizes, brand/equivalency rules, and delivery terms are likely defined outside the short description—verify in attachments.
• Cold-chain execution: frozen deliveries can fail on small process gaps (staging time, trailer temps, delivery appointment timing)—confirm requirements and build controls.
• Operational continuity: April–June coverage implies repeat performance; ensure staffing, routing, and supplier commitments align for the full period.

Related opportunities

• 4810-Nonperish-April to June-DSH-FY25 (6100065404)
• 5044-FrozVeggies-April to June-DSH-FY25 (6100065312)

How to act on this

1. Open both notices and download all attachments; build a compliance matrix for each solicitation number.
2. Confirm you can support the April–June 2026 delivery period (and cold-chain requirements for frozen vegetables).
3. Price from a delivered-cost model tied to your route plan and quarter-long capacity.
4. Submit two clean, separate response packages by their respective deadlines.

If you want a second set of eyes on the attachments, compliance details, and bid/no-bid decision, consider support from Federal Bid Partners LLC.