Sole-source signal: Siemens CT & X-ray maintenance at Camp Humphreys (BDAACH) — what to do if you’re not the OEM

Executive takeaway

This is a Notice of Intent for Sole Source for preventive maintenance and repair on Siemens CT and Siemens X-ray systems at Brian D. Allgood Army Community Hospital (Camp Humphreys, South Korea). The buyer states the action is intended sole source because the named firm is the exclusive distributor and service provider in South Korea and that no other companies have the software rights or are authorized by Siemens to work on their systems. If you’re not Siemens-authorized for this territory, this is primarily a capability-statement opportunity (to challenge/compete) rather than a likely near-term award.

What the buyer is trying to do

The Medical Readiness Contracting Office – Pacific plans to award a firm-fixed-price, non-personal services contract to keep government-owned Siemens imaging equipment in fully functional condition, in accordance with OEM specifications. The notice explicitly calls for coverage that includes labor, parts, material, and travel, and it is framed as ongoing support with a base period plus options.

Opportunity link: Preventive Maintenance and Repair Services for Siemens CT System and Siemens X-Ray Systems (BDAACH)

What work is implied (bullets)

• Provide preventive maintenance for Siemens CT and Siemens X-ray systems at BDAACH, Camp Humphreys.
• Perform repair services as needed to maintain equipment in fully functional condition.
• Deliver services IAW OEM specifications (explicitly required).
• Include all labor, parts, materials, and travel necessary to maintain/repair the equipment.
• Support a period of performance stated as 1 September 2026 through 31 August 20231 (verify this apparent date issue in the notice/attachments), with four one-year options and the potential FAR 52.217-8 extension.

Who should bid / who should pass (bullets)

• Strong fit (consider submitting a capability statement/quote):
  • Organizations that are Siemens-authorized to service these systems in South Korea, including entities with documented software rights and OEM authorization.
  • Firms already positioned to perform on-site service at Camp Humphreys and able to cover parts and travel under a firm-fixed-price structure.
• Likely pass (unless you can document authorization):
  • Independent service organizations (ISOs) without Siemens authorization/software rights for these models/territory.
  • Firms that cannot provide OEM-spec compliance or cannot support international travel/logistics into South Korea.

Response package checklist (bullets; if unknown say “verify in attachments”)

• Capability statement focused on Siemens CT/X-ray service (the notice says submissions may be considered).
• Proof of authorization to service Siemens systems in South Korea, including any statement regarding software rights (critical based on the sole-source rationale).
• OEM-spec maintenance approach and confirmation that work will be performed IAW OEM specifications.
• Coverage model describing how you will supply labor, parts, materials, and travel.
• Pricing/quote (only if you can credibly compete; otherwise capability-only). Verify required format in attachments.
• NAICS alignment: 811210. Verify any additional representations/certs required in attachments.
• Response deadline: 2026-03-02 20:00 UTC. Verify submission instructions in attachments.

Pricing & strategy notes (how to research pricing; do not invent pricing numbers)

The buyer intends a firm-fixed-price structure that bundles parts, travel, and labor, which can swing pricing significantly based on service-level assumptions and parts utilization.

• Research comparable federal actions using the PSC J065 and NAICS 811210 for imaging service agreements and OEM maintenance.
• When building your internal estimate, separate:
  • Scheduled PM visits (frequency and scope should be verified in attachments).
  • Unscheduled repairs (assumptions about included parts vs. T&M-like pass-through should be verified—the notice suggests inclusion).
  • International travel and logistics to Camp Humphreys.
• Strategy if you can compete: emphasize documented OEM authorization/software access and your ability to keep uptime high under an all-in FFP model.
• Strategy if you cannot compete: submit a tightly scoped capability statement clarifying exactly what you can support and what authorizations you hold (or lack), so the agency can evaluate whether the “only source” rationale truly applies.

Subcontracting / teaming ideas (bullets)

• Team with a Siemens-authorized entity that holds the required service/software rights for South Korea, if you bring complementary strengths (e.g., on-site presence, logistics, spare parts handling).
• If authorized, consider a local execution partner for travel and on-site response while keeping OEM-controlled tasks with authorized personnel (ensure this still complies with OEM authorization limits; verify in attachments/Siemens policies).

Risks & watch-outs (bullets)

• Sole-source barrier: the notice explicitly claims exclusivity due to territory distribution and software rights. If you can’t rebut that with documentation, bid effort may be wasted.
• Date ambiguity: the period of performance is stated as ending “31 August 20231.” Treat this as a red flag and verify the correct end date in the full notice/attachments.
• All-in scope: labor, parts, materials, and travel are included—underestimating parts consumption or travel constraints can create margin risk under FFP.
• “Not a solicitation” posture: this is not presented as an RFQ/solicitation; ensure your submission aligns with what the government said it will consider (capability statement or quotation).

Related opportunities

• J065—YAG Laser (Lumenis) service agreement (Intent to Sole Source)
• J065—GE OEC Elite CFD maintenance (Emergency repair)
• J065—Eppendorf epMotion service (Follow-on)

How to act on this

1. Open the notice and confirm submission instructions and any referenced attachments.
2. Decide whether you can credibly respond based on Siemens authorization/software rights in South Korea.
3. If yes, prepare a quote/capability package that explicitly addresses OEM authorization and your all-in FFP coverage (parts/travel/labor).
4. If not, submit a concise capability statement only if you have evidence that challenges the exclusivity assumptions.

If you want a fast, compliant response package and a reality check on whether it’s worth contesting the sole-source rationale, work with Federal Bid Partners LLC.