NAVSUP WSS Mechanicsburg: small-business supply buys (oil, valves, spares) with quality, inspection, and documentation hooks

Executive takeaway

NAVSUP Weapon Systems Support (Mechanicsburg) posted several supply requirements on Jan 23, 2026—ranging from lubricating oil to valves and an IDE drive assembly spares buy. These are classic fixed-price supply actions with government inspection language, FOB-destination delivery, and WAWF payment instructions showing up repeatedly. The lubricating oil action is explicitly reopened with quotes due Feb 19, 2026, and calls out a mandatory IRPOD review at BPMI.

One item—an NSN for a valve/check—includes engineering source approval language and cites an intent to solicit only one source under FAR 6.302-1. That one is better approached as an alternate-source qualification/capability submission unless you’re already approved or can qualify under the design control activity’s procedures.

What the buyer is trying to do

Across these notices, the buyer is replenishing or sustaining parts and consumables through NAVSUP WSS using standard Navy supply contracting methods. The snippets show repeated emphasis on:

• traceability/identification (Item Unique Identification and Valuation clauses appear multiple times),
• quality management expectations (higher-level contract quality requirements and inspection systems/program plans),
• government inspection/acceptance, and
• efficient delivery and invoicing (FOB destination; WAWF invoicing workflows).

Several actions reference drawings/spec sections available through the electronic solicitation (sam.gov), and at least one action encourages partial/early delivery at no additional cost.

What work is implied (bullets)

• Provide the specified supply item(s) under a fixed-price supply framework, with inspection/acceptance requirements as stated in the solicitation.
• Plan for FOB-destination shipping and comply with any special shipping/marking instructions where called out.
• Use Wide Area Workflow (WAWF) for invoicing/receiving report combos (exact document types vary by notice).
• Meet higher-level quality requirements where invoked (e.g., references to MIL-I-45208 for the lubricating oil notice; other notices point to specification sections).
• Prepare inspection/test documentation when required (one valve notice references DD1423 Data Item A001, Inspection and Test Plan, potentially waivable if already on file).
• Review technical data/drawings via the electronic solicitation when directed (multiple notices explicitly tell vendors to access drawings through sam.gov).
• For the lubricating oil action: complete the required IRPOD review on BPMI (called “mandatory” in the amendment text) and state quote validity (default noted as 60 days unless otherwise specified).
• For the “VALVE,CHECK” NSN notice: if not an approved source, be prepared for an alternate-source qualification path with the design control activity/government engineering activity.

Who should bid / who should pass (bullets)

• Bid if you can meet the called-out inspection/quality clauses and routinely ship FOB destination with WAWF invoicing.
• Bid if you are already producing within the relevant NAICS lanes shown (e.g., lubricating oils under NAICS 324191; valve components under NAICS 332919) and can obtain/interpret the drawings/spec sections via the electronic solicitation.
• Bid if you can support early/partial delivery (explicitly “authorized and desired” in the valve/stop notice) without adding cost.
• Pass (or pivot to qualification/capability statement) on the valve/check synopsis if you are not an approved/qualified source and do not have a realistic path to qualify under the design control activity’s procedures in time for award.
• Pass if you cannot support government source inspection where required (explicitly stated for the bushing requirement).

Response package checklist (bullets; if unknown say “verify in attachments”)

• Completed quote in the format required by the RFQ (verify in attachments).
• Statement of quote validity period (lubricating oil notice calls out pricing valid for 60 days unless otherwise specified).
• Acknowledgment of amendments (multiple notices show extended due dates and clause additions).
• Evidence of compliance with inspection/acceptance clauses (verify in attachments for any required forms).
• Quality system/plan documentation if required (some notices reference higher-level quality requirements and “inspection system program plans, or premanufacturing or test procedures”).
• DD1423 / Inspection and Test Plan (for the valve/stop notice, identified as DD1423 Data Item A001; may be waivable if already on file—confirm with the solicitation).
• Shipping approach confirming FOB destination and any special marking instructions (verify in attachments).
• WAWF invoicing setup details consistent with the notice’s “payment instructions” section (verify in attachments).
• For source-approval/qualification-limited items: capability statement and qualification plan aligned to the design control activity procedures (verify in attachments/solicitation).

Pricing & strategy notes (how to research pricing; do not invent pricing numbers)

These NAVSUP WSS buys are typically sensitive to delivery, compliance, and documentation risk—not just unit price. A practical approach:

• Start with the technical package: pull drawings/spec sections from the electronic solicitation (sam.gov) where referenced, and identify any testing, inspection, or traceability work that will drive cost.
• Map compliance cost drivers: government source inspection (explicit for the bushing), higher-level quality requirements, and any inspection/test plans can add schedule and overhead.
• Model shipping under FOB destination and confirm whether “transportation of supplies by sea” applies to your lane (it appears in the lubricating oil snippet) before you lock assumptions.
• Check quote validity expectations: the lubricating oil amendment indicates pricing is valid 60 days after closing unless otherwise specified—make sure your supply chain can hold pricing for that window.
• For “best value” language (seen in the IDE drive assembly notice): ensure your non-price differentiators are easy to evaluate (documented QA approach, ability to meet schedule, clear compliance narrative) while staying tight on price.

Subcontracting / teaming ideas (bullets)

• Pair a manufacturer with a compliance-focused prime that already runs WAWF and manages government inspection/acceptance workflows smoothly.
• For valve/component manufacturing, consider teaming with a machine shop experienced in building to government drawings downloaded from the electronic solicitation (sam.gov) and supporting inspection/test documentation packages.
• For the lubricating oil action, team with a distributor/logistics partner who can reliably execute FOB-destination deliveries and handle any packaging/marking expectations in the schedule/attachments.
• For qualification-limited items (valve/check), explore teaming only if a partner is already an approved source or has an established path to qualify with the design control activity.

Risks & watch-outs (bullets)

• Mandatory IRPOD review: the lubricating oil notice states vendor review of the IRPOD at the BPMI site is mandatory—missing this is an avoidable disqualifier.
• Amendment churn: multiple notices show date extensions and clause updates; ensure you are quoting to the latest amendment and acknowledge it.
• Quality/inspection burden: higher-level quality requirements and government inspection language can create schedule risk if you don’t already have a compliant system and documentation habits.
• Government source inspection: explicitly required for the bushing notice; plan lead time and coordination accordingly.
• Source approval limitation: the valve/check notice includes engineering source approval and indicates an intended one-source action under FAR 6.302-1; treat it as qualification-driven unless you’re already approved.
• WAWF details vary: document types and instructions differ by notice (e.g., combo invoice/receiving report vs stand-alone receiving report combos)—verify per solicitation.
• Set-aside language appears, but confirm: several snippets include “Notice of Total Small Business Set-Aside”; confirm applicability and any additional constraints in the full solicitation/attachments.

Related opportunities

• LUBRICATING OIL,MOL (N0010426QBF66)
• VALVE,STOP AND STOP (N0010426QZA72)
• 70--IDE DRIVE ASSY (N0010425QYJ81)
• 59--KA-BAND SOLID STATE, IN REPAIR/MODIFICATION OF (N0010425RSB92)
• VALVE,BALL,1.50IN (N0010426QZA70)
• BUSHING (N0010425QAD43)
• 48--VALVE,CHECK (N0010426QBH58)

How to act on this

1. Open the BidPulsar notice and pull the full solicitation/attachments (and drawings via the electronic solicitation when referenced).
2. Highlight inspection, quality, and documentation requirements first—then build your manufacturing/procurement plan and schedule around them.
3. Confirm WAWF document type/instructions and your shipping/marking plan for FOB destination.
4. Decide early whether any item is a true bid or a qualification/capability path (especially the valve/check synopsis).

If you want a second set of eyes before you bid—compliance gaps, amendment tracking, and a realistic bid/no-bid recommendation—hand it to Federal Bid Partners LLC for proposal support aligned to what NAVSUP WSS is actually asking for.