DLA Aviation micro-buy style RFQs due Feb 2: bearings, rail assembly, actuator, landing gear housing, close-tolerance screw

Executive takeaway

DLA Aviation posted several NSN-driven RFQs on 2026-01-25 with a common response deadline of 2026-02-02. Most are “quote-and-ship” style line items with delivery expressed in days ADO and electronic submission only. A key discriminator is whether the item is restricted to approved sources (explicitly called out on at least two notices) and whether the government is providing technical data (multiple notices state that specifications/drawings are not available).

What the buyer is trying to do

The buyer is replenishing specific aviation-related supply items by NSN for delivery to DLA distribution sites and, in a couple of cases, overseas recipients. Quantities are modest (single digits up to a few dozen), and delivery dates vary widely by line (from very short ADO windows to extended lead times), suggesting a mix of urgent demand and routine replenishment.

What work is implied (bullets)

• Review each RFQ at the notice link and confirm the exact line-item requirements for the cited NSN(s).
• Prepare an electronic quote for the required quantities and units of issue (EA).
• Validate you can meet the stated delivery timing in days ADO for each line.
• Plan shipping to the specified destinations (examples in these notices include DLA Distribution Depot Oklahoma, DLA Distribution Jacksonville, W1A8 DLA Dist San Joaquin, Government of Israel, and “1 INCI HAVA BAKIM FABRIKA MUDURLUGU”).
• Where an item lists approved sources, confirm your eligibility to supply exactly what is allowed (e.g., matching the cited source and part number).
• Account for notices stating that specifications/plans/drawings are not available—meaning your quote must be grounded in the NSN/approved-source identifiers and your ability to supply compliant items without relying on government-furnished drawings.

Who should bid / who should pass (bullets)

• Bid if you already supply NSN-based aviation parts under tight quoting timelines and can ship to DLA distribution points.
• Bid if you are an approved source (or can supply from an approved source) for the opportunities that list source restrictions.
• Bid if you have strong export/logistics execution for overseas delivery lines (where applicable) and can still meet the ADO delivery window.
• Pass if you require government drawings/specifications to manufacture or validate the item—multiple notices state specs/drawings are not available.
• Pass if you cannot meet the shortest ADO lines (some are extremely tight) or cannot support the stated ship-to destinations.
• Pass if you are not eligible for the set-aside conditions on the notice that is marked “SBA” (verify the RFQ terms in the attachments/solicitation).

Response package checklist (bullets; if unknown say “verify in attachments”)

• Completed electronic quote submission (these notices state quotes must be submitted electronically).
• Line-by-line pricing for each CLIN/line item and quantity (verify exact format in the RFQ/attachments).
• Delivery commitment for each line in days ADO as stated in the notice (verify any required delivery location codes in the RFQ).
• Source/part identification for approved-source items (where applicable), aligned to the notice’s approved source callouts.
• Any required certifications/representations and quote instructions (verify in attachments/solicitation).
• Packaging/marking/shipping terms (verify in attachments/solicitation).
• For the “SBA” set-aside notice: documentation of eligibility (verify in attachments/solicitation).

Pricing & strategy notes (how to research pricing; do not invent pricing numbers)

These are classic candidates for fast pricing validation and supply-chain reality checks rather than heavy technical proposal work. To build a defensible quote:

• Start with internal sales history for the same NSN and any cited part numbers (especially where an approved source is named).
• Request current lead time and cost from your authorized distributors/manufacturers for the exact NSN/part callout; confirm availability that supports the ADO delivery window.
• Break out logistics costs by destination (domestic DLA distribution sites vs. overseas recipients) and confirm you can still honor the required delivery schedule.
• If specs/drawings are unavailable, avoid pricing assumptions tied to alternate designs—price only what you can confidently source as compliant to the NSN/approved-source constraint.
• For multi-line RFQs, check whether the short-fuse line (e.g., 1 EA with a tighter ADO) changes your expedite and shipping cost structure versus the longer-lead line(s).

Subcontracting / teaming ideas (bullets)

• Teaming with an authorized distributor or OEM channel partner can be decisive for items listing approved sources (you supply compliance and traceability; partner supplies the item flow).
• Use a freight/logistics partner experienced with government destinations and overseas routing for the lines shipping outside typical U.S. DLA depots.
• If you are primarily a quote desk/reseller, consider partnering with a stocking supplier to hit the shortest ADO lines.

Risks & watch-outs (bullets)

• Approved-source restrictions are explicitly stated on some notices (e.g., the rail assembly and a bearing). Quoting without matching those constraints is a common non-starter.
• Multiple notices say specifications/plans/drawings are not available—manufacture-from-scratch approaches may be risky without data.
• Very short delivery windows in days ADO appear on certain lines; confirm you can realistically meet them before quoting.
• Overseas ship-to locations introduce schedule and documentation risk; confirm your ability to deliver as required (verify details in the RFQ).
• All notices emphasize electronic submission; missing the electronic method or deadline could disqualify an otherwise solid quote.

Related opportunities

• SPE4A626T574W — BEARING,ROLLER,CYLI (NSN 3110010099824)
• SPE4A726T8412 — HOUSING,LANDING GEA
• SPE4A626T581X — RAIL ASSEMBLY (NSN 1440010639703)
• SPE4A626T581Q — SCREW, CLOSE TOLERANCE (NSN 5305001085522)
• SPE4A626T575F — BEARING,ROLLER,JOUR (NSN 3110009476905)
• SPE4A726T8375 — ACTUATOR, ELECTRO-ME (NSN 1680015482924)

How to act on this

1. Pick the notices where you can meet both the source constraint (if any) and the fastest ADO delivery line.
2. Open the RFQ link(s), extract the quote instructions, and confirm anything not shown in the notice snippet (packaging, evaluation, certifications—verify in attachments).
3. Lock supplier availability and logistics routing, then submit electronically before 2026-02-02.

If you want an extra set of eyes on source restrictions, delivery feasibility, and a clean response package for DLA Aviation RFQs, engage Federal Bid Partners LLC to support your bid/no-bid decision and rapid quote development.