Deadlines-SoOn Watchlist: HVAC Repairs, Water System Upgrades, A‑E Outreach, and More (BidPulsar)

Executive takeaway

This batch includes a mix of true bid actions and items you should treat as market research / outreach only. The most clearly scoped, execution-ready requirement in the provided snippets is the USCG Desert Air system repairs (compressor skid + heating coils) with a mandatory site visit. The Indian Health Service item is explicitly a sources-sought for a sterile processing water system upgrade aligned to ANSI/AAMI 108:2023—worth responding to if you want to shape the acquisition strategy and be visible early. Several listings show response deadlines that appear already passed or inconsistent with the posted date; verify immediately in the notice and attachments before you spend proposal hours.

What the buyer is trying to do

Desert Air System Repairs (USCG)

The Coast Guard needs to restore a specialized HVAC/conditioning unit serving Unaccompanied Personnel Housing by removing and replacing compressors and heating coils, including refrigerant recovery and related components.

SRSU – Water System Installation and Upgrade (Indian Health Service) (sources-sought)

This is market research (not a solicitation) to identify capable installers/integrators for a healthcare-grade water treatment and distribution upgrade supporting Sterile Processing Department and Decontamination Room operations. The stated intent is compliance with ANSI/AAMI Standard 108:2023 for water used in medical device processing, and to increase endoscope processing capacity from 5 to 16 per day.

Lay Berthing Services for Watson LMSR Vessels (MARAD)

The Maritime Administration is seeking lay berthing services for a long-term safe lay berth supporting Watson LMSR vessels. (The provided snippet does not include scope details—verify in the notice/attachments.)

Water Well Drilling Project at California Hotel (U.S. Embassy Bujumbura)

A construction-style requirement for a water well drilling project including building, supplying, installation, and all labor as described in the Statement of Work.

Braille Magazine Transcription and Duplication – Library of Congress

A production/service requirement for braille magazine transcription and duplication. (No additional details in the snippet—verify in the solicitation.)

USACE Caribbean District Outreach Event (Surveying & Mapping A‑E)

An outreach event announcement tied to planned procurements for surveying and mapping services across civil works projects in Puerto Rico and the U.S. Virgin Islands (e.g., topo, boundary/property, geodetic control, construction, and inland hydrographic surveys).

Vibro-Hammer & Accessories Rental (USACE Wilmington)

Effective 02/13/2026 this solicitation is completely canceled.

What work is implied (bullets)

• USCG Desert Air repairs: recover refrigerant; remove compressor skid; remove liquid drier cores; remove heating elements; furnish/install compatible new compressor skid and heating elements; participate in required site visit for field verification before bidding.
• IHS sterile processing water system (sources-sought): furnish/install healthcare process water quality systems supporting SPD/decon operations; integrate water softening, reverse osmosis, nano-filtration, UV disinfection, storage tanks, pumps, and associated piping/controls; provide both utility and critical water, including final rinse critical water for existing washer equipment and contingency operations.
• MARAD lay berth: provide long-term safe lay berthing services for Watson LMSR vessels (details not provided—verify in attachments).
• Embassy water well drilling: build/supply/install and provide all labor per Statement of Work for a water well drilling project.
• LOC braille services: braille magazine transcription and duplication (details not provided—verify in solicitation).
• USACE surveying/mapping (outreach): potential A‑E support for topo, boundary/property, geodetic control, construction, and inland hydrographic surveys in PR/USVI; attend outreach and schedule one-on-one sessions as applicable.

Who should bid / who should pass (bullets)

• Bid: HVAC/mechanical contractors with demonstrated capability to replace compressor skids/heating coils and manage refrigerant recovery, and who can attend a required site visit (USCG Desert Air system repairs).
• Bid / engage early: plumbing/HVAC/process water system integrators experienced with healthcare sterile processing water quality systems, treatment trains (softening/RO/nano/UV), and controls/pumping (IHS sources-sought).
• Bid (if scope fits): marine terminal/port service providers capable of long-term safe lay berthing (MARAD lay berth), after confirming requirements in the full posting.
• Bid (if you have drilling capability in the required location): well drilling and construction firms able to deliver turnkey build/supply/install per SOW (Embassy water well drilling).
• Bid (if you are a qualified braille producer): braille transcription/duplication providers (Library of Congress), after confirming format, volumes, and delivery requirements in the solicitation.
• Pass: anyone treating the IHS notice as a bid—this one states THIS IS NOT A SOLICITATION.
• Pass: vibro-hammer rental for this listing—explicitly canceled.

Response package checklist (bullets; if unknown say “verify in attachments”)

• USCG Desert Air repairs:
  • Proof you completed/arranged the required site visit and incorporated field verification into your bid.
  • Technical approach describing refrigerant recovery, removal, and installation steps (verify any submittals in attachments).
  • Compatibility confirmation for proposed compressor skid and heating elements (verify required documentation in attachments).
  • Schedule/lead times for furnishing/installing major components (verify format in attachments).
• IHS sources-sought (SS-SRSU-26-0008):
  • Capabilities statement aligned to the described treatment components (softening, RO, nano-filtration, UV, tanks, pumps, piping, controls).
  • Experience relevant to sterile processing/decontamination water systems and meeting ANSI/AAMI 108:2023 intent (as applicable; do not overclaim).
  • SAM.gov registration confirmation (the notice states registration is required at time of offer/quote submission for reps/certs compliance).
  • Any requested small business / Indian-owned economic enterprise indicators (verify what’s asked in the notice text/attachments).
• MARAD lay berth / Embassy well drilling / LOC braille: verify in attachments (the snippets provided do not list submittal instructions, required forms, or evaluation factors).

Pricing & strategy notes (how to research pricing; do not invent pricing numbers)

• Validate the deadline first. Several items show deadlines that appear inconsistent with posted dates. Confirm the active closing time in the notice and any amendments before building pricing.
• USCG Desert Air repairs: use the required site visit to reduce contingency—confirm unit model/configuration, access constraints, refrigerant handling requirements, and any compatibility limits for compressors/heating elements. Price should reflect verified quantities and installation complexity discovered on site.
• IHS sources-sought: this is not pricing-led; focus on credible scope comprehension and system integration risks (controls, piping tie-ins, critical vs. utility water routing, support for existing washer equipment and contingency operations). If you later price, build the estimate around the full treatment train and commissioning needs once a solicitation is released.
• Lay berthing / well drilling / braille: benchmark by reviewing similar federal awards and terms once you have the full requirements set (verify in attachments), then build a cost model tied to measurable drivers (e.g., duration/capacity for berthing; depth/geology/mobilization for well drilling; volumes/turnaround/shipping for braille duplication).

Subcontracting / teaming ideas (bullets)

• USCG Desert Air repairs: if your core strength is mechanical replacement, consider teaming with a refrigeration specialist for refrigerant recovery and compliance execution (as allowed by the SOW—verify in attachments).
• IHS sterile processing water system: team a treatment-equipment OEM/integrator (RO/nano/UV) with a mechanical/plumbing installer for piping, pumps, and controls integration; add a controls partner if your firm does not self-perform instrumentation and control work.
• USACE surveying/mapping (future A‑E): prime A‑E survey firms can pre-assemble benches covering topo, boundary, geodetic control, construction survey, and inland hydrographic capability for PR/USVI work.
• Embassy well drilling: drilling prime may need local logistics/support partners for mobilization and material sourcing depending on location and access (verify constraints in the SOW).

Risks & watch-outs (bullets)

• Deadline anomalies: multiple notices display response deadlines earlier than posted dates. Treat the deadline as untrusted until verified on the notice page and in attachments/amendments.
• Mandatory site visit (USCG): failure to attend/arrange the required site visit and field verification can make your bid nonresponsive or mispriced.
• Sources-sought vs. solicitation (IHS): do not submit a “bid.” Provide market research input and capability details consistent with the notice’s intent.
• Healthcare water quality compliance: the IHS requirement references ANSI/AAMI 108:2023—ensure your response reflects real experience and a realistic integration approach for critical water needs.
• Canceled solicitation: do not expend effort on the vibro-hammer rental listing—it is stated as completely canceled.
• Missing scope details in snippets: for MARAD lay berth, LOC braille, and some other listings, essential requirements are not in the provided snippets—rely on the official attachments.

Related opportunities

• Desert Air System Repairs
• SRSU - Water System Installation and Upgrade
• Lay Berthing Services for Long-Term Safe Lay Berth for Watson LMSR Vessels
• Water Well Drilling Project at California Hotel
• Braille Magazine Transcription and Duplication – Library of Congress
• OUTREACH EVENT: A‑E Surveying & Mapping (USACE Caribbean District)

How to act on this

1. Open the BidPulsar notice page and confirm the real response deadline and any amendments; don’t rely on the listing snippet.
2. Download and read the attachments/SOW; build a one-page compliance matrix for submittals and eligibility (mark “verify in attachments” where details are missing).
3. For the USCG HVAC repair, schedule/complete the required site visit and lock your parts compatibility plan before final pricing.
4. For the IHS sources-sought, submit a focused capabilities response aligned to the stated treatment components and critical/utility water needs.
5. If you want a second set of eyes on win themes, compliance, and teaming options, contact Federal Bid Partners LLC to support your response strategy.

Prepared by Casey Bennett, Federal Programs Researcher.