Custodial Services (W911SA26QA108): small-business set-aside custodial requirement with base + options

Executive takeaway

This Army requirement is for non-personal custodial services at KS085, with a defined start date and a long runway of options: 1 April 2026 to 31 March 2027, plus four 12-month option periods and a six-month option to extend services. It is marked as an SBA set-aside under NAICS 561720. If you are a small business with proven custodial staffing coverage and a quality-control approach you can explain crisply, this is worth a serious look.

What the buyer is trying to do

The buyer is looking to secure consistent, day-to-day custodial coverage as a non-personal service (i.e., contractor-managed performance rather than government-directed labor). With a base year and multiple option periods, the underlying intent is continuity: stable service delivery and predictable facility cleanliness over time, with the ability to extend if needed.

What work is implied (bullets)

• Provide non-personal custodial services at KS085 (verify exact facility locations/areas in the solicitation and attachments).
• Staff, schedule, and supervise custodial personnel to meet performance requirements for the full base period (1 Apr 2026–31 Mar 2027).
• Support potential continuation through four 12-month option periods and a six-month extension option.
• Meet any installation access, hours-of-operation, and performance standards (verify in attachments).

Who should bid / who should pass (bullets)

• Bid if you are a small business under NAICS 561720 with custodial past performance, dependable hiring pipelines, and the ability to manage as a non-personal service.
• Bid if you can price multi-year options intelligently and sustain staffing across base + options.
• Pass if you lack the ability to recruit/retain custodial labor for the performance location (KS085) or cannot support surge/coverage expectations that often accompany facility services (verify details in the solicitation).
• Pass if your back office is not ready for federal requirements (e.g., invoicing, compliance documentation, subcontractor control), since continuity over multiple option years is implied.

Response package checklist (bullets; if unknown say “verify in attachments”)

• Quote/offer addressing non-personal custodial services requirements (verify structure in attachments).
• Pricing for the base year and all option periods (verify CLIN structure in attachments).
• Technical approach: staffing plan, supervision model, and quality-control plan (verify any required format in attachments).
• Past performance or relevant experience narratives (verify requirement in attachments).
• Any required representations/certifications and completion of solicitation forms (verify in attachments).
• Submission method and file naming/instructions (verify in attachments and on the notice page).

Pricing & strategy notes (how to research pricing; do not invent pricing numbers)

Because the notice snippet doesn’t include service frequencies, square footage, shift windows, or staffing assumptions, your pricing work should start with the solicitation package details. Practical pricing research steps:

• Build a level-of-effort model from the PWS (tasks, frequencies, and coverage hours) and translate that into labor hours by position.
• Validate local labor assumptions (wages, payroll burden, and availability) based on the KS085 location requirements (verify location details in the solicitation).
• Price the base year and each option year intentionally—don’t copy/paste the same numbers if your wage/overhead outlook changes over time.
• Check whether the solicitation includes a six-month option to extend services line item and ensure pricing aligns with the same performance assumptions.
• Look for any government-provided benchmarks or pricing templates in the attachments and follow them exactly.

Subcontracting / teaming ideas (bullets)

• Team with a local staffing partner (as a subcontractor) if recruiting/retention is the primary risk for KS085.
• Bring in a niche subcontractor for any specialized cleaning tasks if referenced in the PWS (verify in attachments).
• If you’re a prime with strong operations but thin compliance capacity, consider a subcontractor/consultant support model for documentation and reporting (ensure roles remain consistent with a non-personal services structure).

Risks & watch-outs (bullets)

• Scope clarity risk: the snippet doesn’t include facility counts, square footage, or frequencies—verify in the PWS before locking pricing.
• Option-year exposure: four 12-month options plus a six-month extension can strain staffing if you don’t plan for retention and wage pressure.
• Non-personal services: ensure your approach is contractor-managed (supervision, scheduling, QC) and not dependent on day-to-day government direction.
• Submission timing: quotes are due March 13, 2026 (16:00 +00:00); confirm time zone and submission portal/email instructions in the solicitation/attachments.

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How to act on this

1. Open the BidPulsar notice and download/inspect the solicitation attachments for the PWS, pricing structure, and submission instructions: Custodial Services (W911SA26QA108).
2. Translate the PWS into a staffing and inspection/QC plan that clearly supports a non-personal services model.
3. Build base + option pricing and perform a compliance check against every required form (verify in attachments).
4. Submit your quote by March 13, 2026, confirming the exact submission method and time zone in the solicitation.

If you want hands-on support shaping a compliant response package and pricing narrative, engage Federal Bid Partners LLC for capture and proposal execution help.

Author: Taylor Nguyen, Capture Strategy Analyst