Award Watch: Custodial Services (Army MICC Ft McCoy) — what to validate before you bid

Executive takeaway

The Army is seeking non-personal custodial services under a small-business set-aside. The stated period of performance starts 1 April 2026 and runs through 31 March 2027, with four 12-month option periods plus a six-month option to extend services. If you already deliver recurring custodial scopes under performance-based service models, this is worth a close read—especially to confirm building counts, frequencies, and any site-access constraints in the attachments.

What the buyer is trying to do

This requirement is for recurring custodial coverage at KS085. The description indicates a non-personal services model (i.e., contractor-managed staffing and supervision) and a multi-year structure designed to keep service continuity while giving the Government flexibility through option periods.

What to focus on early: the Performance Work Statement (PWS)/cleaning specs, any quality surveillance approach, and how the installation defines acceptable performance.

What work is implied (bullets)

• Provide non-personal custodial services at KS085 (verify exact facilities/areas in attachments).
• Stand up staffing, supervision, scheduling, and quality control appropriate for recurring custodial performance.
• Support a contract structure with a base year, four option years, and a six-month option to extend services.
• Meet the solicitation’s submission requirements by 13 March 2026, 16:00 UTC (confirm time zone treatment and delivery method in the solicitation package).

Who should bid / who should pass (bullets)

• Should bid
  • Small businesses under NAICS 561720 with recent, documented custodial performance in institutional/secure or installation-like environments.
  • Firms with mature quality control methods (inspection logs, corrective action workflows), since non-personal services typically put outcomes on the contractor.
  • Teams that can reliably staff and manage a full base year starting 1 April 2026.
• Should pass
  • Vendors without the ability to recruit/retain custodial labor for a recurring multi-year requirement.
  • Firms that rely on ad-hoc staffing or lack a scalable supervisor/QC structure.
  • Companies that cannot support installation access/coordination needs (verify access requirements in attachments).

Response package checklist (bullets; if unknown say “verify in attachments”)

• Completed quote/proposal for W911SA26QA108 (format and volume structure: verify in attachments).
• A pricing sheet aligned to the base year, option years, and the six-month extension option (verify CLIN structure in attachments).
• Technical approach describing how you will deliver custodial outcomes (frequencies, staffing model, supervision, quality control) (verify required elements in attachments).
• Past performance references relevant to non-personal custodial services (verify recency/quantity requirements in attachments).
• Representations/certifications and any required small-business documentation (verify in attachments).
• Submission timing and method that meets the deadline: 2026-03-13T16:00:00+00:00 (verify location/portal/email instructions in attachments).

Pricing & strategy notes (how to research pricing; do not invent pricing numbers)

Because custodial pricing often hinges on service frequencies and facility square footage, the fastest pricing validation is to map your labor model directly to the PWS cleaning schedule (once confirmed in the solicitation package).

• Start by extracting: facility list, cleanable square footage, service frequency by area type, and any performance metrics (verify in attachments).
• Build a labor-hour model by task/frequency, then apply a staffing plan that supports coverage, leave, and supervision.
• Check whether the contract is structured as firm-fixed-price by month, by building, or by CLIN type (verify in attachments).
• Use internal history from comparable custodial accounts (similar building types and security/access conditions) to sanity-check labor productivity assumptions.
• Plan for option-year continuity: document assumptions that might change across years (e.g., workload changes allowed under the PWS) and how you’ll manage them.

Subcontracting / teaming ideas (bullets)

• Partner with a local custodial subcontractor for surge coverage, vacancy backfill, or specialized floor care (only if allowed—verify subcontracting rules in attachments).
• Use a supplier relationship for consumables/equipment maintenance to reduce downtime and improve performance consistency.
• If you are a newer small business, consider teaming for supervision/QC systems while you provide staffing depth (ensure prime/sub roles are clear in the proposal).

Risks & watch-outs (bullets)

• The scope is described only at a high level in the snippet—facility list, frequencies, and acceptance standards are likely attachment-driven: do not price until you validate the PWS.
• Multi-year structure (base + four option years + six-month extension) can magnify small pricing mistakes; confirm whether escalation is permitted or expected (verify in attachments).
• Non-personal services generally put performance outcomes on the contractor; ensure your QC plan matches the Government’s surveillance method (verify in attachments).
• Confirm the submission instructions and time zone handling for the deadline: 2026-03-13 16:00 UTC (verify in attachments).

Related opportunities

• Custodial Services (W911SA26QA108)
• Mannheim and Regensburg S&RTS (HTC71126QE114)
• Hurst eDraulic Annual Tool service (Sole Source) (N0060426Q4012)
• RFI for Flare and Beading Machine (47QSCA26RFI0001)

How to act on this

1. Open the BidPulsar notice and download/inspect all attachments for the PWS, facility list, frequencies, and CLIN structure.
2. Build a compliant staffing/QC approach that clearly ties to the PWS outcomes.
3. Model pricing across the base year, option years, and the six-month extension option (as structured in the solicitation).
4. Finalize your response and submit before 2026-03-13T16:00:00+00:00 using the specified method.

If you want a second set of eyes on compliance and bid positioning, contact Federal Bid Partners LLC for proposal support.